Remote Executive Assistant & Operations Partner

Pavago; Philippines; Remote; PHP 446,000 - 781,000; Full time

Job summary

Pavago is seeking a Virtual Assistant to support executive operations, CRM management, and daily tasks for a fast‑moving business. This is a remote role aligned with U.S. hours.

You will manage calendars, draft emails, maintain CRM records (HubSpot, Salesforce, Zoho), organize files, and support research and vendor coordination across time zones. The ideal candidate is organized, proactive, reliable, with 1–2 years of VA/ admin experience and strong written communication.

Qualifications

• 1–2 years experience as a Virtual Assistant, Administrative Assistant, or Operations Support.
• Proficiency in Microsoft Office and Google Workspace (Docs, Sheets, Gmail, Calendar).
• Strong time management and multitasking ability.
• Reliable internet and remote work setup.

Responsibilities

• Administrative & Executive Support: manage calendars, meetings, and scheduling across time zones; draft and send professional emails; prepare meeting notes and follow-ups.
• Data & CRM Management: update records in HubSpot, Salesforce, and Zoho; manage spreadsheets and trackers; organize files in Google Drive, Dropbox, and SharePoint.
• Research & Task Execution: conduct online research and turn findings into structured summaries and presentations; support ad hoc and project work.
• Customer & Vendor Coordination: respond to inquiries, route as needed, track outstanding items, and ensure timely follow-ups.
• Operations & Project Support: assist with invoicing/expense tracking and light bookkeeping; update project management tools (Trello, Asana, Notion, Monday.com).

Skills

Highly organized

Detail oriented

Time management

Multitasking

Clear communication

Proactive

Reliable and accountable

Tools

Microsoft Office

Google Workspace

HubSpot

Salesforce

Zoho CRM

Trello

Asana

Notion

Monday.com

Google Drive/Dropbox/SharePoint

Job description

Pavago is seeking a Virtual Assistant to support executive operations, CRM management, and daily tasks for a fast‑moving business. This is a remote role aligned with U.S. hours.

You will manage calendars, draft emails, maintain CRM records (HubSpot, Salesforce, Zoho), organize files, and support research and vendor coordination across time zones. The ideal candidate is organized, proactive, reliable, with 1–2 years of VA/ admin experience and strong written communication.