Remote Executive Assistant, Construction Operations

Pavago; Philippines; Remote; PHP 2,650,000 - 4,164,000; Full time

Job summary

Pavago is seeking an organized Executive Assistant to support leadership and day-to-day operations in a construction and restoration business. You will help manage calendars, communications, project documentation, and vendor coordination while ensuring teams have timely information to keep work moving.

The ideal candidate is detail-oriented, can manage competing priorities, and takes ownership of tasks with minimal supervision in a fast-paced, remote environment.

Responsibilities

• Manage the executive's calendar, including appointments, site visits, and internal meetings.
• Review incoming emails and messages, prioritize urgent items, and prepare responses when needed.
• Coordinate construction-related documentation such as subcontractor agreements, permits, change orders, and work orders.
• Track vendor relationships, bids, invoices, and ensure current insurance certificates are on file.
• Maintain project trackers and status logs, and update leadership on progress and deadlines.
• Coordinate scheduling and client communications to keep homeowners and commercial clients informed.

Job description

Pavago is seeking an organized Executive Assistant to support leadership and day-to-day operations in a construction and restoration business. You will help manage calendars, communications, project documentation, and vendor coordination while ensuring teams have timely information to keep work moving.

The ideal candidate is detail-oriented, can manage competing priorities, and takes ownership of tasks with minimal supervision in a fast-paced, remote environment.