Remote Executive Assistant & Scheduling Maestro

Core Code io; Angeles; On-site; PHP 167,000 - 279,000; Full time

Job summary

Core Code io is seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive. You will manage calendars, coordinate meetings and travel, prepare documents, and handle confidential information with discretion.

The role requires strong communication, organizational, and time-management skills, with the ability to work independently in a remote setup and interact with English-speaking clients when needed.

Qualifications

• Prior experience as Personal Assistant or in a similar support role.
• Experience managing schedules, communications, appointments, and administrative tasks.
• Ability to handle confidential and sensitive information.
• Strong communication and interpersonal skills.
• Reliable internet connection and setup for remote work.
• English proficiency if interacting with English-speaking clients or stakeholders.

Responsibilities

• Manage calendars, appointments, meetings, and daily schedules.
• Coordinate personal and professional commitments and ensure timely follow-up.
• Monitor and organize emails, messages, calls, and other communications.
• Prepare and organize documents, reports, presentations, and other materials.
• Coordinate meetings, calls, travel arrangements, and itineraries.
• Manage reminders, deadlines, tasks, and follow-ups.
• Conduct online research and gather information as requested.
• Assist with expense tracking, invoices, payments, and administrative records when required.
• Coordinate with internal teams, clients, service providers, and other external contacts.
• Handle routine requests and administrative matters on behalf of the executive or professional.
• Maintain organized digital files, documents, contacts, and records.
• Support personal and professional projects and help ensure tasks are completed on time.
• Anticipate needs, identify potential issues, and take proactive action when appropriate.
• Maintain strict confidentiality when handling personal, professional, or sensitive information.
• Provide reliable day-to-day support and ensure priorities are managed efficiently.

Skills

Communication

Organization

Time management

Multitasking

Problem solving

Proactive

Discretion

Calendar management

Google Workspace

Independent worker

Job description

Core Code io is seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive. You will manage calendars, coordinate meetings and travel, prepare documents, and handle confidential information with discretion.

The role requires strong communication, organizational, and time-management skills, with the ability to work independently in a remote setup and interact with English-speaking clients when needed.