Master Scheduler & Calendar Coordinator

Core Code io; Angeles; On-site; PHP 279,000 - 469,000; Full time

Job summary

Core Code io is seeking a Scheduling Coordinator to organize calendars, appointments, and daily coordination activities. You will manage multiple schedules, communicate with stakeholders, and ensure meetings and appointments are efficiently arranged.

The role emphasizes reliability, proactive coordination, and strong communication across remote teams, with a focus on accuracy and timely updates in calendars and CRM systems. Remote work setup is expected.

Qualifications

• Experience in scheduling, coordination, or administrative support.
• Experience managing calendars, appointments, or scheduling requests.
• Experience communicating with customers, clients, employees, or stakeholders.
• Strong computer and digital skills.
• Ability to manage multiple schedules and deadlines accurately.
• Ability to work independently and with remote teams.
• Reliable internet connection and setup for remote work.
• Professional, organized, dependable, proactive attitude.
• English proficiency if coordinating with English-speaking customers/teams.

Responsibilities

• Manage and coordinate calendars, appointments, meetings, and schedules.
• Schedule, reschedule, and confirm appointments based on availability and business requirements.
• Communicate with clients, customers, employees, and other stakeholders regarding appointments and scheduling.
• Monitor calendars to identify conflicts and make necessary adjustments.
• Send appointment confirmations, reminders, and follow-up communications.
• Coordinate meeting times across different teams, locations, and time zones.
• Maintain accurate scheduling information in calendars, CRM systems, and internal platforms.
• Track cancellations, rescheduled appointments, and no-shows.
• Follow up with customers or team members regarding pending appointments and scheduling requests.
• Prepare daily or weekly scheduling reports when required.
• Ensure scheduling policies, procedures, and service standards are followed.
• Communicate scheduling changes promptly to appropriate teams.
• Assist with administrative tasks related to scheduling and coordination.
• Identify recurring scheduling issues and recommend improvements.
• Maintain a professional and customer-focused approach in all scheduling interactions.

Skills

Excellent communication

Strong organizational

Attention to detail

Calendar management

Multi-tasking

Follow-up skills

Professional communication

CRM familiarity

Remote collaboration

Adaptability

Reliable work ethic

Tools

Google Calendar

Microsoft Outlook

Google Workspace

CRM systems

Spreadsheets

Job description

Core Code io is seeking a Scheduling Coordinator to organize calendars, appointments, and daily coordination activities. You will manage multiple schedules, communicate with stakeholders, and ensure meetings and appointments are efficiently arranged.

The role emphasizes reliability, proactive coordination, and strong communication across remote teams, with a focus on accuracy and timely updates in calendars and CRM systems. Remote work setup is expected.