Remote Executive Assistant: Proactive Calendar & Travel

Revaya; Philippines; Remote; PHP 360,000 - 600,000; Full time

Job summary

Revaya is seeking an highly organized Executive Assistant to provide comprehensive support across business and personal responsibilities for a senior executive. The role will manage calendars, travel, family schedules, tasks, follow-ups, correspondence, and household coordination, while keeping priorities organized and ensuring nothing falls through the cracks.

The ideal candidate has strong experience working remotely as an EA, is proactive, resourceful, and detail-oriented.

Qualifications

• 5+ years of Executive Assistant experience supporting a senior executive or business owner.
• Experience providing remote executive support independently with minimal supervision.
• Proficient with Asana including tasks, workflows, deadlines and follow-ups.
• Strong knowledge of Microsoft 365 (Outlook, Teams, Excel, Word).
• Experience using AI tools (ChatGPT, Claude, Copilot) while maintaining confidentiality.

Responsibilities

• Daily briefings outlining priorities, tasks, deadlines, and decisions.
• Manage business and personal calendars, schedule appointments, resolve conflicts.
• Coordinate family activities, appointments, and important dates.
• Create and maintain an Asana system with tasks, workflows, deadlines, and follow-ups.
• Track outstanding actions and proactively follow up to ensure completion.
• Anticipate needs and propose practical solutions and recommendations.
• Organize inbound emails, draft replies, and track conversations.
• Research and coordinate travel arrangements and itineraries.
• Coordinate household appointments, service providers, and deliveries remotely.
• Research services and vendors; compare pricing and quality; present recommendations.
• Use AI tools to streamline research, correspondence, and admin tasks while keeping confidentiality.
• Maintain documents, spreadsheets, bookings, contacts, and records using Microsoft tools.
• Turn ideas into practical steps and provide daily updates on priorities.

Skills

Asana

Microsoft 365

Remote work

English proficiency

Calendar management

Travel planning

Email management

Proactive problem solving

Discretion

Tools

Outlook

Teams

Excel

Word

Job description

Revaya is seeking an highly organized Executive Assistant to provide comprehensive support across business and personal responsibilities for a senior executive. The role will manage calendars, travel, family schedules, tasks, follow-ups, correspondence, and household coordination, while keeping priorities organized and ensuring nothing falls through the cracks.

The ideal candidate has strong experience working remotely as an EA, is proactive, resourceful, and detail-oriented.