Remote Executive Assistant & Operations Coordinator

Re Vera Group Pty Ltd; Central Visayas; Remote; PHP 600,000 - 900,000; Full time

Job summary

Australian Facilities Services Business in the Philippines is seeking an Executive Assistant (Remote) to provide high-level support to leadership across multiple entities, ensuring operations run smoothly and HR processes stay on track. The role requires proactive coordination, strict confidentiality, and the ability to manage competing priorities in a fast paced, multi-entity environment.

You will handle calendar and travel arrangements, prepare briefing materials and agendas, support internal

Qualifications

• Prior experience as an Executive Assistant, Operations Coordinator, or similar support role.
• Strong written and verbal English communication skills.
• Highly organised with excellent attention to detail.
• Comfortable working independently and managing multiple priorities.
• Proactive attitude and sound judgement to support leadership.

Responsibilities

• Support leadership's calendar, scheduling, correspondence, and travel arrangements.
• Prepare briefing materials, agendas, and follow-up actions for meetings.
• Handle confidential information with discretion and professionalism.
• Coordinate across teams to ensure alignment and execution.
• Support HR processes and internal governance activities.
• Maintain operational dashboards and prepare executive updates.
• Assist with reporting, contracts, and vendor communications.

Skills

Executive support

Calendar & travel management

English communication

Organisational skills

Independent worker

Team coordination

Tools

3CX

CRM

Admin mailbox

Job description

Australian Facilities Services Business in the Philippines is seeking an Executive Assistant (Remote) to provide high-level support to leadership across multiple entities, ensuring operations run smoothly and HR processes stay on track. The role requires proactive coordination, strict confidentiality, and the ability to manage competing priorities in a fast paced, multi-entity environment.

You will handle calendar and travel arrangements, prepare briefing materials and agendas, support internal