Executive Assistant to C-Suite | Hybrid & Global Travel Ready

MicroSourcing; Metro Manila; Hybrid; PHP 600,000 - 900,000; Full time

Benefits offered by this job

Healthcare on day one

Bonuses

Flexible work arrangements

Career growth

Inclusive culture

Company events

Job summary

MicroSourcing in the Philippines is seeking an Executive Assistant to support the CEO, CCO, and GM-PH in a hybrid role based in Harton, Parañaque City. You will manage calendars, coordinate domestic and international travel, prepare meetings, and handle confidential documents.

The ideal candidate will have a Bachelor's in business or related field, strong English communication, advanced MS Office skills, and the ability to juggle multiple executives across time zones, including some US overlap.

Qualifications

• Bachelor's degree in Business Administration, Tourism, Management, or a related field.
• Proven experience as an Executive Assistant or Administrative Assistant, ideally supporting C-level executives.
• Advanced proficiency in Microsoft Office 365, including Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and OneDrive.
• Working knowledge of project management concepts; formal certification is not required.
• Excellent written and verbal English communication skills.
• Strong organizational skills, keen attention to detail, and sound judgment with confidential information.
• Ability to manage multiple executives' competing priorities across time zones, including some US overlap.

Responsibilities

• Calendar & Schedule Management: Own and maintain the calendars of the CEO, CCO, and GM-PH; resolve conflicts and protect focus.
• Travel & Itinerary Coordination: Plan and book domestic and international travel end-to-end with detailed itineraries.
• Meeting & Engagement Organization: Organize meetings with agendas, materials, minutes, and action items.
• Document Handling & Preparation: Prepare, format, and manage confidential documents and presentations.
• Inbox & Communication Gatekeeping: Screen and prioritize communications; liaise with internal teams and external stakeholders.
• Project & Task Coordination: Track action items and ensure deliverables stay on schedule across executives.
• Office & Administrative Support (Future State): Assist with on-site needs, supplies, vendors, and events if an on-site setup is introduced.

Education

Bachelor's degree in Business Administration, Tourism, Management, or a related field

Tools

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

OneDrive

Job description

MicroSourcing in the Philippines is seeking an Executive Assistant to support the CEO, CCO, and GM-PH in a hybrid role based in Harton, Parañaque City. You will manage calendars, coordinate domestic and international travel, prepare meetings, and handle confidential documents.

The ideal candidate will have a Bachelor's in business or related field, strong English communication, advanced MS Office skills, and the ability to juggle multiple executives across time zones, including some US overlap.