Remote Executive Assistant to the C‑Suite

Global Finance Teams; Philippines; On-site; PHP 350,000 - 600,000; Full time

Job summary

Global Finance Teams is seeking an organized Executive Assistant to provide high-level administrative support to the executive team. You will manage calendars, coordinate meetings, draft communications, and maintain confidential information with discretion in a fast-paced, remote setting.

Ideal candidates have 3+ years in similar roles, strong English communication, and meticulous attention to detail. You will work independently with international colleagues, support presentations and reports,

Qualifications

• 3+ years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.
• Excellent written and verbal English communication skills.
• Strong organizational and time-management skills.
• Exceptional attention to detail.
• Ability to manage multiple priorities and deadlines simultaneously.
• Strong follow-up and task-management skills.
• Proactive approach with the ability to anticipate the executive's needs.
• Strong problem-solving and decision-making skills.
• High level of professionalism and discretion.
• Ability to work independently with minimal supervision.
• Comfortable working remotely and collaborating with an international team.
• Strong proficiency with Google Workspace or Microsoft Office.

Responsibilities

• Manage and maintain the executive's calendar, appointments, and meetings.
• Coordinate internal and external meetings, including scheduling and calendar invitations.
• Prepare meeting agendas, notes, and follow-up action items when required.
• Monitor deadlines, commitments, and important tasks to ensure timely completion.
• Help organize the executive's daily and weekly priorities.
• Conduct research and prepare information or summaries as requested.
• Assist with presentations, reports, documents, and other executive materials.
• Manage emails, messages, and other correspondence on behalf of the executive when required.
• Draft, proofread, and organize professional communications.
• Ensure important communications are followed up on promptly.
• Coordinate communication between the executive and internal teams, clients, partners, and other stakeholders.
• Maintain professionalism and confidentiality when handling sensitive information.
• Organize and maintain digital files, records, and documents.
• Assist with expense tracking, invoices, reports, and other administrative tasks.
• Coordinate travel arrangements, itineraries, accommodations, and meetings when required.
• Support project coordination and follow up with team members on assigned tasks.
• Maintain task lists and trackers to ensure projects remain on schedule.

Skills

Executive & calendar management

Email & communication management

Organization & prioritization

Project coordination

Time management

Research & reporting

Meeting coordination

Problem solving

Confidentiality & discretion

Written communication

Attention to detail

Proactive follow-through

Job description

Global Finance Teams is seeking an organized Executive Assistant to provide high-level administrative support to the executive team. You will manage calendars, coordinate meetings, draft communications, and maintain confidential information with discretion in a fast-paced, remote setting.

Ideal candidates have 3+ years in similar roles, strong English communication, and meticulous attention to detail. You will work independently with international colleagues, support presentations and reports,