Remote Exec Assistant to CTO & CEO - High Impact

fullscale; Philippines; On-site; PHP 600,000 - 800,000; Full time

Benefits offered by this job

100% remote setup

Work from anywhere in the Philippines

High-impact role

Direct exposure to senior leadership

Collaborative team environment

AI/automation focus

Job summary

Full Scale is a fully remote-first company based in the Philippines, seeking an experienced Executive Assistant to support senior executives with scheduling, coordination, and administrative tasks. The role requires strong organizational skills, proactive work style, and the ability to manage multiple priorities while working independently.

Responsibilities include calendar management, coordinating meetings with leaders and external partners, arranging travel, and assisting with recruiting

Qualifications

• 3+ years of experience as an Executive Assistant, Personal Assistant, Virtual Assistant, or similar role.
• Experience supporting C-level executives, founders, or senior leaders is preferred.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Ability to manage multiple priorities with minimal supervision.
• Discretion handling confidential information.
• Comfortable communicating with senior executives, customers, partners and other stakeholders.
• Tech-savvy and quick to learn new tools and systems.
• Interest or experience with AI and automation is a plus.

Responsibilities

• Manage complex executive calendars, including scheduling and rescheduling.
• Coordinate meetings with leadership, customers, partners, candidates, and external orgs.
• Protect executive focus time and prioritize meetings and commitments.
• Track action items, delegated tasks, and follow-ups to ensure timely completion.
• Prepare meeting agendas, background information, and materials for executives.
• Coordinate recruiting and interview schedules for leadership roles.
• Manage candidate schedules, interview materials, communications, and follow-ups.
• Coordinate executive travel, including flights, hotels, and itineraries.
• Coordinate external engagements such as partner meetings and speaking events.
• Provide limited personal administrative support as needed.
• Handle confidential information with discretion.
• Identify opportunities to improve administrative processes using AI and automation.
• Perform other related tasks as assigned.

Skills

Executive Assistant experience

C-level support

Technical background

Strong communication

Time management

Multitasking

Proactivity

Discretion

Stakeholder communication

Anticipation

Tech-savvy

AI/Automation interest

Job description

Full Scale is a fully remote-first company based in the Philippines, seeking an experienced Executive Assistant to support senior executives with scheduling, coordination, and administrative tasks. The role requires strong organizational skills, proactive work style, and the ability to manage multiple priorities while working independently.

Responsibilities include calendar management, coordinating meetings with leaders and external partners, arranging travel, and assisting with recruiting