Executive Assistant: Calendar, Travel & Exec Coordination

MicroSourcing; Manila; Hybrid; PHP 480,000 - 720,000; Full time

Benefits offered by this job

Competitive rewards

Healthcare from day one

Dependent coverage

Paid time off with cash conversion

Group life insurance

Performance bonuses

Flexible work arrangements

Job summary

MicroSourcing in Manila is seeking an Executive Assistant to support the CEO, CCO, and GM-PH in a hybrid work setup. This role manages calendars, travel, meeting prep, and confidential documents while coordinating with teams across time zones.

You will contribute to efficient executive operations and professional communication. The ideal candidate holds a Bachelor's degree and strong English skills, with proven EA experience.

Qualifications

• Bachelor's degree in Business Administration, Tourism, Management, or related field.
• Proven EA/Administrative Assistant experience, ideally supporting C-level executives.
• Advanced proficiency in Microsoft Office 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint, OneDrive).
• Working knowledge of project management concepts; formal certification not required.
• Excellent written and verbal English communication skills.
• Strong organizational skills and ability to handle confidential information.
• Ability to manage multiple executives' priorities across time zones.

Responsibilities

• Calendar & schedule management for CEO, CCO, and GM-PH, including travel and meetings.
• Plan domestic and international travel end-to-end and manage itineraries.
• Prepare agendas, take minutes, and drive follow-through on action items.
• Handle confidential documents and ensure organized records.
• Screen and prioritize emails and calendar invites; liaise with teams and stakeholders.
• Track action items and coordinate cross-functional projects.
• Support on-site office admin tasks if needed in the future.

Skills

MS Office 365

English communication

Time-zone coordination

Education

Bachelor's degree in Business Administration / related field

Tools

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

OneDrive

Job description

MicroSourcing in Manila is seeking an Executive Assistant to support the CEO, CCO, and GM-PH in a hybrid work setup. This role manages calendars, travel, meeting prep, and confidential documents while coordinating with teams across time zones.

You will contribute to efficient executive operations and professional communication. The ideal candidate holds a Bachelor's degree and strong English skills, with proven EA experience.