Remote Executive Ops Coordinator for Startups

Hunt St Pty Ltd; Philippines; On-site; PHP 980,000 - 1,127,000; Full time

Benefits offered by this job

Paid vacation

Benefits budget

Remote work

All-female team

Flexible hours

Slack collaboration

Job summary

Hunt St is seeking an Executive Operations Coordinator based in the Philippines to support the founder with administrative and operations tasks in a fast-paced startup.

As a remote independent contractor, you will manage calendars, travel, reports, and basic automations using tools like ChatGPT, Zapier, and Make, while exploring efficiency improvements and cross-functional collaboration. This role emphasizes organization, curiosity, and growth alongside a mission-driven team.

Qualifications

• Minimum 2 years of experience in an Executive Assistant, Executive Operations, Operations Coordinator, or similar role.
• Previous experience working remotely, ideally within a startup or small team environment
• Excellent written and verbal communication skills
• Strong organizational skills with exceptional attention to detail
• Fast and confident with technology, digital tools, and online platforms
• Proficient with Google Workspace, Zoom, Slack, and similar collaboration tools
• Demonstrated curiosity and interest in AI tools and workflow automation
• Exposure to platforms such as ChatGPT, Claude, Zapier, n8n, Make is highly regarded
• Self-motivated, proactive, resourceful, and comfortable working in a fast-changing environment

Responsibilities

• Manage inboxes, calendars, meeting scheduling, and travel arrangements
• Coordinate day-to-day operational and administrative tasks for the Founder
• Follow up with clients, partners, and stakeholders in a professional and timely manner
• Prepare documents, reports, research, and business updates as required
• Support workflow improvements and process documentation; assist with setting up simple automations using tools such as ChatGPT, Claude, Zapier, n8n, Make
• Identify opportunities to improve efficiency and solve operational challenges
• Support the wider team with ad hoc projects and business initiatives

Skills

Executive helper experience

Operations coordination

Remote work

Written and verbal communication

Organizational skills

Tech-savvy

Google Workspace

ChatGPT/AI tools interest

Fast learner

Tools

Google Workspace

Zoom

Slack

ChatGPT

Zapier

n8n

Make

Job description

Hunt St is seeking an Executive Operations Coordinator based in the Philippines to support the founder with administrative and operations tasks in a fast-paced startup.

As a remote independent contractor, you will manage calendars, travel, reports, and basic automations using tools like ChatGPT, Zapier, and Make, while exploring efficiency improvements and cross-functional collaboration. This role emphasizes organization, curiosity, and growth alongside a mission-driven team.