Remote Executive Assistant for Mental Health Practice

Hunt St Pty Ltd; Philippines; On-site; PHP 20,000 - 24,000; Full time

Benefits offered by this job

100% Remote

Independent Contractor engagement

Job summary

Hunt St Pty Ltd is seeking a Philippines-based Executive Assistant to support a senior clinician in a fast-paced mental health practice. The role is remote and structured as an Independent Contractor engagement, aligning with AU business hours.

You will manage diary, prepare materials, and ensure confidentiality and cybersecurity in handling sensitive data. Ideal candidates have a mental health background (psychologist, nurse, or allied health professional) and strong organizational skills, with

Qualifications

• Mental health background preferred.
• Highly organized with exceptional attention to detail and ability to manage competing priorities.
• Cybersecurity-conscious with strong discretion in handling confidential data.
• Excellent written and verbal communication skills in English.
• Proactive and solutions-oriented; able to work independently with minimal direction.
• Experience in executive support, medical administration, or clinical coordination.
• Familiarity with Heidi or similar clinical scheduling software is an advantage.

Responsibilities

• Manage the clinician's diary and scheduling using Heidi software.
• Organise clinical workflows and ensure a smooth patient journey from referral to review.
• Prepare appointment scripts, templates, and briefing notes for consultations.
• Monitor outstanding tasks to prevent patient abandonment and ensure continuity of care.
• Uphold strict confidentiality and cybersecurity practices when handling sensitive client data.
• Liaise with external stakeholders (referrers, allied health, insurers) professionally.
• Support regulatory compliance and documentation with health practitioner authorities.
• Proactively identify and resolve operational issues before they escalate.

Skills

Highly organized

Attention to detail

Communication (English)

Proactive & solutions-oriented

Independent work

Cybersecurity awareness

Tools

Heidi scheduling software

Job description

Hunt St Pty Ltd is seeking a Philippines-based Executive Assistant to support a senior clinician in a fast-paced mental health practice. The role is remote and structured as an Independent Contractor engagement, aligning with AU business hours.

You will manage diary, prepare materials, and ensure confidentiality and cybersecurity in handling sensitive data. Ideal candidates have a mental health background (psychologist, nurse, or allied health professional) and strong organizational skills, with