Remote Executive Assistant: Calendar, Travel & Projects

Multiply Mii; Philippines; On-site; PHP 1,253,000 - 1,392,000; Full time

Job summary

Multiply Mii in the Philippines is seeking an Executive Assistant to own calendars, inboxes, tasks, and travel logistics for the leadership team. This full-time remote role supports both business and personal operations while helping keep leadership organized and focused.

You will coordinate meetings, track projects in Asana, prepare agendas, and act as a reliable communications bridge with vendors and partners.

Qualifications

• 3-5 yrs experience supporting executives with calendars, inboxes, and coordination.
• Ability to manage high-volume inboxes, prioritize urgent messages, and follow up proactively.
• Experience in creating clear notes, SOPs, and meeting summaries for team alignment.
• Strong written and verbal communication with clarity, professionalism, and responsiveness.
• Able to anticipate needs, identify gaps, and take action without constant direction.
• Experience with Asana or ClickUp to track tasks and deadlines.
• Experience handling personal scheduling, travel, or family coordination tasks.

Responsibilities

• Manage executive inboxes and calendars, scheduling, prioritization, and protecting focus time.
• Coordinate meetings end-to-end with seamless communication and follow-ups.
• Own task tracking in Asana by assigning, monitoring progress, and enforcing deadlines.
• Provide weekly updates on priorities, overdue items, and blockers.
• Prepare agendas, materials, and capture notes with clear action items and follow-ups.
• Act as a communication bridge with team members, vendors, and partners.
• Coordinate travel arrangements and detailed itineraries.
• Manage personal calendars and family logistics such as school and activities.
• Plan and coordinate company events, onboarding, and team culture initiatives.
• Track expenses, collect receipts, and assist in maintaining financial records.
• Organize systems (Google Drive, Asana) and recommend process improvements.

Skills

Executive support

Inbox management

Notes & SOPs

Communication

Proactivity

Task tracking

Calendar management

Personal scheduling

Tools

Asana

ClickUp

Google Drive

MS Office

Job description

Multiply Mii in the Philippines is seeking an Executive Assistant to own calendars, inboxes, tasks, and travel logistics for the leadership team. This full-time remote role supports both business and personal operations while helping keep leadership organized and focused.

You will coordinate meetings, track projects in Asana, prepare agendas, and act as a reliable communications bridge with vendors and partners.