Remote Administrative Assistant – Project & PM Support

UNKNOWN; Makati; Hybrid; PHP 446,000 - 670,000; Full time

Benefits offered by this job

Weekly pay

HMO enrollment

HMO dependents

Vacation days

Annual bonuses

Salary reviews

Rice, snacks & drinks

Company polo shirts

Open-plan work environment

Professional coworkers

Job summary

Yempo is seeking an Administrative Assistant for a mid-shift role with the option to work from home or in the office. You will support Project Managers, manage project files, and maintain records to keep programs running smoothly.

You will use Fieldwire, SimPro and AnyDo to update scheduling, procurement and invoicing. The role requires 3–4 years of admin experience, strong MS Office skills and excellent English communication. A strong eye for detail and ISMS adherence are essential.

Qualifications

• 3-4 years of administrative experience in a similar role.
• Proficient in MS Office: Word, Excel, Outlook.
• Excellent written and spoken English communication.
• Strong attention to detail and accuracy in documentation.
• Solid project management awareness and ability to track tasks.
• Experience supporting project teams and coordinating administrative tasks.

Responsibilities

• Provide admin and operational support to Project Managers.
• Manage project files: pre-start H&S docs, drawings, schedules and records.
• Maintain and update project management systems (Fieldwire, SimPro, AnyDo).
• Support purchasing and financial admin: obtain quotes, process POs, assist with invoices and valuations.
• Prepare O&M and record drawings; maintain project documentation.
• Coordinate PM meetings and document site visit notes, actions and follow-ups.
• Ensure ISMS compliance with policies and guidelines.

Skills

Admin exp 3-4 yrs

MS Office proficiency

Clear communication

Attention to detail

Project management

English proficiency

Tools

Fieldwire

SimPro

AnyDo

Job description

Yempo is seeking an Administrative Assistant for a mid-shift role with the option to work from home or in the office. You will support Project Managers, manage project files, and maintain records to keep programs running smoothly.

You will use Fieldwire, SimPro and AnyDo to update scheduling, procurement and invoicing. The role requires 3–4 years of admin experience, strong MS Office skills and excellent English communication. A strong eye for detail and ISMS adherence are essential.