Remote/Onsite Administrative Assistant - Project Operations

Yempo - Your Employees Offshore; Manila; Hybrid; PHP 364,000 - 546,000; Full time

Benefits offered by this job

Weekly salary

HMO enrollment

Additional HMO dependents

20 vacation days per year

7 sick days

Annual performance bonuses

Salary reviews and increases

Polo shirts provided

Job summary

Yempo - Your Employees Offshore is seeking an Administrative Assistant for a mid-shift role. You can work from home or from the office, depending on your preference.

The role supports an England-based client focused on energy-efficient air conditioning solutions for premium homes, and includes a robust set of benefits. Responsibilities include supporting the Operations Department, organizing project files, and coordinating site visits.

Qualifications

• 3-4 years of experience as an Administrative Assistant or equivalent.
• Proficient in MS Office, including Word, Excel, and Outlook.
• Accurate work and clear communication.
• Dependable, reliable and timely execution of tasks.
• Strong attention to detail and excellent communication in English.
• Strong project and analytical skills.

Responsibilities

• Provide office-based support for the Operations Department to enable project managers to spend more time on site.
• Take on various admin tasks from the Project Managers to enable them to spend a minimum of 4 days per week visiting their sites.
• Organize and manage the individual job files such that they are all in the same format and easy to navigate
• Pre-start project actions – set up H&S file, etc
• File organization throughout the project
• Document management – drawings, schedules, programs, etc.
• Fieldwire – Site management app – updates
• Simpro System – management and reporting
• AnyDo System – updates
• Getting quotes/check prices/placing PO’s/Invoice approvals
• Preparation and submittal of valuations
• O&M and Record Drawing preparation
• Project Manager Meeting/Calendar management
• Site visit notes/actions from PM voice notes/messages
• Comply with ISMS and information security policies.

Skills

Communication

English proficiency

Attention to detail

Project coordination

Tools

MS Office

Word

Excel

Outlook

Fieldwire

Simpro System

AnyDo System

Job description

Yempo - Your Employees Offshore is seeking an Administrative Assistant for a mid-shift role. You can work from home or from the office, depending on your preference.

The role supports an England-based client focused on energy-efficient air conditioning solutions for premium homes, and includes a robust set of benefits. Responsibilities include supporting the Operations Department, organizing project files, and coordinating site visits.