Remote Administrative Pro for Project Operations

yempo; Makati; Hybrid; PHP 273,000 - 546,000; Full time

Benefits offered by this job

Weekly salary

HMO enrollment

HMO dependents policy

20 vacation days

Annual bonuses

Salary reviews

Free meals and drinks

Company polo shirts

Job summary

Yempo is hiring an Administrative Assistant in the Philippines with the option to work from home or in the Makati office. The role focuses on supporting Project Managers, maintaining project files, and ensuring accurate documentation across multiple systems.

You will coordinate meetings, assist with purchasing and invoicing, and uphold ISMS compliance while delivering reliable, detail‑driven administrative service in a dynamic environment.

Qualifications

• 3-4 years of experience as an Administrative Assistant or equivalent.
• Proficient in MS Office: Word, Excel, Outlook.
• Accurate work and clear communication.
• Dependable, reliable, timely execution of tasks.
• Strong attention to detail.
• Excellent communication in English.
• Strong project and analytical skills.

Responsibilities

• Provide administrative and operational support to Project Managers, enabling site activities.
• Manage project files including pre-start H&S documents, drawings, schedules, programs and records; keep files organized.
• Maintain and update project management systems (Fieldwire, SimPro, AnyDo).
• Support purchasing and financial administration by obtaining quotes, processing POs, assisting with invoices and valuations.
• Prepare O&M and record drawings and keep project documentation up to date.
• Coordinate PM meetings and calendars; document site visit notes and follow-ups from voice notes.
• Comply with ISMS policies, standards, and guidelines.

Skills

MS Office

English communication

Attention to detail

Time management

Project skills

Reliability

Administrative experience

Tools

Fieldwire

SimPro

AnyDo

Job description

Yempo is hiring an Administrative Assistant in the Philippines with the option to work from home or in the Makati office. The role focuses on supporting Project Managers, maintaining project files, and ensuring accurate documentation across multiple systems.

You will coordinate meetings, assist with purchasing and invoicing, and uphold ISMS compliance while delivering reliable, detail‑driven administrative service in a dynamic environment.