Project Admin & Document Controller (Remote/Onsite)

Your Employee Offshore ( Yempo ) Inc.; Makati; Hybrid; PHP 319,000 - 501,000; Full time

Benefits offered by this job

Weekly pay

HMO enrollment

Family HMO coverage

Vacation days

Sick days

Bonuses and reviews

Rice and snacks

Polo shirts

Open-plan office

Professional colleagues

Job summary

Your Employee Offshore ( Yempo ) Inc. is seeking an Administrative Assistant for a mid-shift role, offering work-from-home or office options. You will support the Operations Department, manage documents, scheduling, and project-related admin tasks for our England-based client.

The role emphasizes organization, strong communication, and attention to detail. The ideal candidate has 3-4 years of admin experience, strong MS Office skills, and ability to coordinate with project managers in a mixed

Qualifications

• 3-4 years of experience as an Administrative Assistant or the equivalent.
• Proficient in MS Office, including Word, Excel, and Outlook.
• Excellent communication skills, proficiency in the English language.

Responsibilities

• Provide office-based support for the Operations Department to enable project managers to spend more time on site.
• Take on various admin tasks from the Project Managers to enable them to spend a minimum of 4 days per week visiting their sites.
• Organize and manage the individual job files such that they are all in the same format and easy to navigate
• Pre-start project actions – set up H&S file, etc
• File organization throughout the project
• Document management – drawings, schedules, programs, etc.
• Fieldwire – Site management app – updates
• Simpro System – management and reporting
• AnyDo System – updates
• Getting quotes/check prices/placing PO’s/Invoice approvals
• Preparation and submittal of valuations
• O&M and Record Drawing preparation
• Project Manager Meeting/Calendar management
• Site visit notes/actions from PM voice notes/messages
• Comply with the Organization's Information Security Management System (ISMS), including all applicable information security policies, procedures, standards, and guidelines.

Skills

3-4 years experience

Proficient in MS Office

English communication

Tools

Word

Excel

Outlook

Job description

Your Employee Offshore ( Yempo ) Inc. is seeking an Administrative Assistant for a mid-shift role, offering work-from-home or office options. You will support the Operations Department, manage documents, scheduling, and project-related admin tasks for our England-based client.

The role emphasizes organization, strong communication, and attention to detail. The ideal candidate has 3-4 years of admin experience, strong MS Office skills, and ability to coordinate with project managers in a mixed