Administrative Assistant | CCL

UNKNOWN; Makati; Hybrid; PHP 446,000 - 670,000; Full time

Benefits offered by this job

Weekly pay

HMO enrollment

HMO dependents

Vacation days

Annual bonuses

Salary reviews

Rice, snacks & drinks

Company polo shirts

Open-plan work environment

Professional coworkers

Job summary

Yempo is seeking an Administrative Assistant for a mid-shift role with the option to work from home or in the office. You will support Project Managers, manage project files, and maintain records to keep programs running smoothly.

You will use Fieldwire, SimPro and AnyDo to update scheduling, procurement and invoicing. The role requires 3–4 years of admin experience, strong MS Office skills and excellent English communication. A strong eye for detail and ISMS adherence are essential.

Qualifications

• 3-4 years of administrative experience in a similar role.
• Proficient in MS Office: Word, Excel, Outlook.
• Excellent written and spoken English communication.
• Strong attention to detail and accuracy in documentation.
• Solid project management awareness and ability to track tasks.
• Experience supporting project teams and coordinating administrative tasks.

Responsibilities

• Provide admin and operational support to Project Managers.
• Manage project files: pre-start H&S docs, drawings, schedules and records.
• Maintain and update project management systems (Fieldwire, SimPro, AnyDo).
• Support purchasing and financial admin: obtain quotes, process POs, assist with invoices and valuations.
• Prepare O&M and record drawings; maintain project documentation.
• Coordinate PM meetings and document site visit notes, actions and follow-ups.
• Ensure ISMS compliance with policies and guidelines.

Skills

Admin exp 3-4 yrs

MS Office proficiency

Clear communication

Attention to detail

Project management

English proficiency

Tools

Fieldwire

SimPro

AnyDo

Job description

We have an exciting mid-shift opportunity available for an Administrative Assistant. Work from home or the office - you choose!

When you join Yempo, you’ll receive the following fantastic benefits:

• Highly competitive salary – paid weekly!

• HMO enrollment on commencement

• Additional HMO dependents added each year of service

• 20 vacation days per year; 7 sick days

• Annual performance bonuses and incentives

• Annual salary reviews and increases

• Free cooked rice, snacks and hot drinks

• Company polo shirts provided

• Fantastic,
  bright and cheerful open-plan work environment

• Prestigious clients and highly professional and friendly co-workers

Our Client

In this role, you will be assigned to our England-based client. Their single focus is to provide aesthetically discreet, energy-efficient air conditioning solutions to the owners of the UK's finest homes.

Your Responsibilities

• Provide administrative and operational support to Project Managers, allowing them to focus on site activities.
• Manage project files, including pre-start Health & Safety documentation, drawings, schedules, programs, and records, ensuring files are organized and easy to navigate.
• Maintain and update project management systems, including Fieldwire, SimPro, and AnyDo.
• Support purchasing and financial administration by obtaining quotes, checking prices, processing purchase orders, assisting with invoice approvals, and preparing and submitting valuations.
• Prepare O&M and record drawings and maintain accurate project documentation.
• Coordinate Project Manager meetings and calendars, and document site visit notes, actions, and follow-ups from voice notes or messages.
  

• Comply with the Organization's Information Security Management System (ISMS), including all applicable information security policies, procedures, standards, and guidelines.

Your Background

• 3-4 years of experience as an Administrative Assistant or the equivalent

• Proficient in MS Office, including Word, Excel, and Outlook

• Accurate work and clear communication.

• Dependable, reliable, and timely execution of tasks.

• Strong attention to detail

• Excellent communication skills, proficiency in the English language

• Strong project and analytical skills

Disclaimer for salary ranges. Yempo provides an indicative range of salary that we deem relevant for the advertised role. This may be adjusted for the skills and experience of the selected candidate.