Remote Project Coordinator: Budget & Delivery Admin

Your Employee Offshore ( Yempo ) Inc.; Makati; Hybrid; PHP 335,000 - 502,000; Full time

Benefits offered by this job

Weekly salary paid

HMO enrollment on commencement

20 vacation days per year

7 sick days

Annual performance bonuses

Annual salary reviews

Job summary

Yempo is seeking a Project Coordinator to support the delivery team with project data, budgets, resources, and documentation. The role emphasizes accurate data maintenance, reporting, and action follow-through to enable Senior Producers to focus on higher-value activities.

You will work with a design/tech client group, handle project administration, timesheet checks, and resourcing data, while collaborating with the Production Lead and Senior Producer. Remote or office-based arrangement offered.

Qualifications

• 3+ years of project coordination or PMO experience.
• Financial background and strong numerical literacy.
• Experience in a digital agency, design studio, or professional services consultancy desirable.
• Strong working knowledge of project management tools, particularly Asana, and spreadsheets.
• Familiarity with Google Workspace, Slack, HubSpot, Otter, or Xero.
• Strong written and verbal English.
• Confidence following up with people across different levels of seniority.
• Strong attention to detail and numerical accuracy.

Responsibilities

• Set up and maintain projects in Asana, including project structure, milestones, tasks, access, and records.
• Reconcile project budgets against assigned teams, contracts, and changes.
• Maintain accurate project boards, documentation, and records throughout the project lifecycle.
• Monitor timesheets, reconcile logged hours against project plans, and flag variances.
• Maintain project burn, work-in-progress, and weekly budget tracking.
• Prepare invoicing inputs and supporting details for finance.
• Maintain accurate resource allocation and forward resourcing data.
• Flag resourcing gaps, clashes, and over-allocation to the Production Lead.
• Maintain accurate project health data and reporting.
• Convert actions from project channels into tracked Asana tasks.
• Follow up on outstanding actions and ensure they are completed.
• Organise project documents, templates, and version control.
• Escalate issues relating to scope, commercial decisions, client risks, delivery quality, people management, or resourcing decisions to the Senior Producer or Production Lead.

Skills

English proficiency

Attention to detail

Independent working

Tools

Asana

Google Workspace

Slack

HubSpot

Otter

Xero

Spreadsheets

Job description

Yempo is seeking a Project Coordinator to support the delivery team with project data, budgets, resources, and documentation. The role emphasizes accurate data maintenance, reporting, and action follow-through to enable Senior Producers to focus on higher-value activities.

You will work with a design/tech client group, handle project administration, timesheet checks, and resourcing data, while collaborating with the Production Lead and Senior Producer. Remote or office-based arrangement offered.