Administrative Assistant

Your Employee Offshore ( Yempo ) Inc.; Makati; Hybrid; PHP 319,000 - 501,000; Full time

Benefits offered by this job

Weekly pay

HMO enrollment

Family HMO coverage

Vacation days

Sick days

Bonuses and reviews

Rice and snacks

Polo shirts

Open-plan office

Professional colleagues

Job summary

Your Employee Offshore ( Yempo ) Inc. is seeking an Administrative Assistant for a mid-shift role, offering work-from-home or office options. You will support the Operations Department, manage documents, scheduling, and project-related admin tasks for our England-based client.

The role emphasizes organization, strong communication, and attention to detail. The ideal candidate has 3-4 years of admin experience, strong MS Office skills, and ability to coordinate with project managers in a mixed

Qualifications

• 3-4 years of experience as an Administrative Assistant or the equivalent.
• Proficient in MS Office, including Word, Excel, and Outlook.
• Excellent communication skills, proficiency in the English language.

Responsibilities

• Provide office-based support for the Operations Department to enable project managers to spend more time on site.
• Take on various admin tasks from the Project Managers to enable them to spend a minimum of 4 days per week visiting their sites.
• Organize and manage the individual job files such that they are all in the same format and easy to navigate
• Pre-start project actions – set up H&S file, etc
• File organization throughout the project
• Document management – drawings, schedules, programs, etc.
• Fieldwire – Site management app – updates
• Simpro System – management and reporting
• AnyDo System – updates
• Getting quotes/check prices/placing PO’s/Invoice approvals
• Preparation and submittal of valuations
• O&M and Record Drawing preparation
• Project Manager Meeting/Calendar management
• Site visit notes/actions from PM voice notes/messages
• Comply with the Organization's Information Security Management System (ISMS), including all applicable information security policies, procedures, standards, and guidelines.

Skills

3-4 years experience

Proficient in MS Office

English communication

Tools

Word

Excel

Outlook

Job description

We have an exciting mid-shift opportunity available for an Administrative Assistant. Work from home or the office - you choose!

When you join Yempo, you’ll receive the following fantastic benefits:

• Highly competitive salary – paid weekly!
• HMO enrollment on commencement
• Additional HMO dependents added each year of service
• 20 vacation days per year; 7 sick days
• Annual performance bonuses and incentives
• Annual salary reviews and increases
• Free cooked rice, snacks and hot drinks
• Company polo shirts provided
• Fantastic, bright and cheerful open-plan work environment
• Prestigious clients and highly professional and friendly co-workers

Our Client

In this role, you will be assigned to our England-based client. Their single focus is to provide aesthetically discreet, energy-efficient air conditioning solutions to the owners of the UK's finest homes.

Your Responsibilities

• Provide office-based support for the Operations Department to enable project managers to spend more time on site.
• Take on various admin tasks from the Project Managers to enable them to spend a minimum of 4 days per week visiting their sites.
• Organize and manage the individual job files such that they are all in the same format and easy to navigate
• Pre-start project actions – set up H&S file, etc
• File organization throughout the project
• Document management – drawings, schedules, programs, etc.
• Fieldwire – Site management app – updates
• Simpro System – management and reporting
• AnyDo System – updates
• Getting quotes/check prices/placing PO’s/Invoice approvals
• Preparation and submittal of valuations
• O&M and Record Drawing preparation
• Project Manager Meeting/Calendar management
• Site visit notes/actions from PM voice notes/messages
• Comply with the Organization's Information Security Management System (ISMS), including all applicable information security policies, procedures, standards, and guidelines.

Your Background

• 3-4 years of experience as an Administrative Assistant or the equivalent
• Proficient in MS Office, including Word, Excel, and Outlook
• Accurate work and clear communication.
• Dependable, reliable, and timely execution of tasks.
• Strong attention to detail
• Excellent communication skills, proficiency in the English language
• Strong project and analytical skills

Disclaimer for salary ranges. Yempo provides an indicative range of salary that we deem relevant for the advertised role. This may be adjusted for the skills and experience of the selected candidate.