Administrative Assistant

Yempo - Your Employees Offshore; Manila; Hybrid; PHP 364,000 - 546,000; Full time

Benefits offered by this job

Weekly salary

HMO enrollment

Additional HMO dependents

20 vacation days per year

7 sick days

Annual performance bonuses

Salary reviews and increases

Polo shirts provided

Job summary

Yempo - Your Employees Offshore is seeking an Administrative Assistant for a mid-shift role. You can work from home or from the office, depending on your preference.

The role supports an England-based client focused on energy-efficient air conditioning solutions for premium homes, and includes a robust set of benefits. Responsibilities include supporting the Operations Department, organizing project files, and coordinating site visits.

Qualifications

• 3-4 years of experience as an Administrative Assistant or equivalent.
• Proficient in MS Office, including Word, Excel, and Outlook.
• Accurate work and clear communication.
• Dependable, reliable and timely execution of tasks.
• Strong attention to detail and excellent communication in English.
• Strong project and analytical skills.

Responsibilities

• Provide office-based support for the Operations Department to enable project managers to spend more time on site.
• Take on various admin tasks from the Project Managers to enable them to spend a minimum of 4 days per week visiting their sites.
• Organize and manage the individual job files such that they are all in the same format and easy to navigate
• Pre-start project actions – set up H&S file, etc
• File organization throughout the project
• Document management – drawings, schedules, programs, etc.
• Fieldwire – Site management app – updates
• Simpro System – management and reporting
• AnyDo System – updates
• Getting quotes/check prices/placing PO’s/Invoice approvals
• Preparation and submittal of valuations
• O&M and Record Drawing preparation
• Project Manager Meeting/Calendar management
• Site visit notes/actions from PM voice notes/messages
• Comply with ISMS and information security policies.

Skills

Communication

English proficiency

Attention to detail

Project coordination

Tools

MS Office

Word

Excel

Outlook

Fieldwire

Simpro System

AnyDo System

Job description

We have an exciting mid-shift opportunity available for an Administrative Assistant. Work from home or the office – you choose!

When you join Yempo, you’ll receive the following fantastic benefits:

• Highly competitive salary – paid weekly!
• HMO enrollment upon commencement
• Additional HMO dependents added each year of service
• 20 vacation days per year; 7 sick days
• Annual performance bonuses and incentives
• Annual salary reviews and increases
• Free cooked rice, snacks and hot drinks
• Company polo shirts provided
• Fantastic, bright and cheerful open-plan work environment
• Prestigious clients and highly professional and friendly co-workers

Our Client

In this role, you will be assigned to our England-based client. Their single focus is to provide aesthetically discreet, energy-efficient air conditioning solutions to the owners of the UK’s finest homes.

Your Responsibilities

• Provide office-based support for the Operations Department to enable project managers to spend more time on site.
• Take on various admin tasks from the Project Managers to enable them to spend a minimum of 4 days per week visiting their sites.
• Organize and manage the individual job files such that they are all in the same format and easy to navigate
• Pre-start project actions – set up H&S file, etc
• File organization throughout the project
• Document management – drawings, schedules, programs, etc.
• Fieldwire – Site management app – updates
• Simpro System – management and reporting
• AnyDo System – updates
• Getting quotes/check prices/placing PO’s/Invoice approvals
• Preparation and submittal of valuations
• O&M and Record Drawing preparation
• Project Manager Meeting/Calendar management
• Site visit notes/actions from PM voice notes/messages
• Comply with the Organization’s Information Security Management System (ISMS), including all applicable information security policies, procedures, standards, and guidelines.

Your Background

• 3-4 years of experience as an Administrative Assistant or the equivalent
• Proficient in MS Office, including Word, Excel, and Outlook
• Accurate work and clear communication.
• Dependable, reliable, and timely execution of tasks.
• Strong attention to detail
• Excellent communication skills, proficiency in the English language
• Strong project and analytical skills

Disclaimer for salary ranges. Yempo provides an indicative range of salary that we deem relevant for the advertised role. This may be adjusted for the skills and experience of the selected candidate.