Administrative Assistant | CCL

yempo; Makati; Hybrid; PHP 273,000 - 546,000; Full time

Benefits offered by this job

Weekly salary

HMO enrollment

HMO dependents policy

20 vacation days

Annual bonuses

Salary reviews

Free meals and drinks

Company polo shirts

Job summary

Yempo is hiring an Administrative Assistant in the Philippines with the option to work from home or in the Makati office. The role focuses on supporting Project Managers, maintaining project files, and ensuring accurate documentation across multiple systems.

You will coordinate meetings, assist with purchasing and invoicing, and uphold ISMS compliance while delivering reliable, detail‑driven administrative service in a dynamic environment.

Qualifications

• 3-4 years of experience as an Administrative Assistant or equivalent.
• Proficient in MS Office: Word, Excel, Outlook.
• Accurate work and clear communication.
• Dependable, reliable, timely execution of tasks.
• Strong attention to detail.
• Excellent communication in English.
• Strong project and analytical skills.

Responsibilities

• Provide administrative and operational support to Project Managers, enabling site activities.
• Manage project files including pre-start H&S documents, drawings, schedules, programs and records; keep files organized.
• Maintain and update project management systems (Fieldwire, SimPro, AnyDo).
• Support purchasing and financial administration by obtaining quotes, processing POs, assisting with invoices and valuations.
• Prepare O&M and record drawings and keep project documentation up to date.
• Coordinate PM meetings and calendars; document site visit notes and follow-ups from voice notes.
• Comply with ISMS policies, standards, and guidelines.

Skills

MS Office

English communication

Attention to detail

Time management

Project skills

Reliability

Administrative experience

Tools

Fieldwire

SimPro

AnyDo

Job description

We have an exciting mid-shift opportunity available for an Administrative Assistant. Work from home or the office - you choose!

When you join Yempo, you'll receive the following fantastic benefits:

• Highly competitive salary – paid weekly!
• HMO enrollment on commencement
• Additional HMO dependents added each year of service
• 20 vacation days per year; 7 sick days
• Annual performance bonuses and incentives
• Annual salary reviews and increases
• Free cooked rice, snacks and hot drinks
• Company polo shirts provided
• Fantastic, bright and cheerful open-plan work environment
• Prestigious clients and highly professional and friendly co-workers

Our Client

In this role, you will be assigned to our England-based client. Their single focus is to provide aesthetically discreet, energy-efficient air conditioning solutions to the owners of the UK's finest homes.

Your Responsibilities

• Provide administrative and operational support to Project Managers, allowing them to focus on site activities.
• Manage project files, including pre-start Health & Safety documentation, drawings, schedules, programs, and records, ensuring files are organized and easy to navigate.
• Maintain and update project management systems, including Fieldwire, SimPro, and AnyDo.
• Support purchasing and financial administration by obtaining quotes, checking prices, processing purchase orders, assisting with invoice approvals, and preparing and submitting valuations.
• Prepare O&M and record drawings and maintain accurate project documentation.
• Coordinate Project Manager meetings and calendars, and document site visit notes, actions, and follow-ups from voice notes or messages.
• Comply with the Organization's Information Security Management System (ISMS), including all applicable information security policies, procedures, standards, and guidelines.

Your Background

• 3-4 years of experience as an Administrative Assistant or the equivalent
• Proficient in MS Office, including Word, Excel, and Outlook
• Accurate work and clear communication.
• Dependable, reliable, and timely execution of tasks.
• Strong attention to detail
• Excellent communication skills, proficiency in the English language
• Strong project and analytical skills

Disclaimer for salary ranges. Yempo provides an indicative range of salary that we deem relevant for the advertised role. This may be adjusted for the skills and experience of the selected candidate.