Remote Accounts Payable Specialist — Bill.com & QBO Expert

OpsArmy Careers; Philippines; Remote; PHP 2,647,000 - 4,033,000; Full time

Job summary

OpsArmy Careers is seeking an Accounts Payable Specialist with hands-on experience in Bill.com and QuickBooks Online to manage high-volume AP in a remote setting. The role emphasizes accurate coding, timely payments, and strong vendor communication for US-based CPG and e-commerce vendors.

You'll handle end-to-end AP processes, reconcile statements, assist month-end close, and maintain rigorous documentation while working US business hours in a fully remote environment.

Qualifications

• Hands-on experience with Bill.com for invoice processing and AP workflows.
• Experience with QuickBooks Online (QBO) or comparable software.
• Experience supporting US-based CPG and/or e-commerce businesses.
• Ability to handle high volumes of invoices while meeting deadlines.
• Remote work readiness and US business hours.

Responsibilities

• Manage day-to-day accounts payable operations, including invoice processing, verification, coding, approval tracking, and payment coordination.
• Use Bill.com to manage AP workflows, process invoices, coordinate vendor payments, and monitor payment statuses.
• Use QuickBooks Online (QBO) to record AP transactions, maintain accurate financial records, and ensure proper documentation.
• Review invoices for accuracy, completeness, appropriate coding, and proper approval before processing.
• Process vendor payments and monitor payment deadlines to ensure timely and accurate disbursements.
• Reconcile vendor statements and AP balances, investigate discrepancies, and resolve billing or payment issues.
• Maintain organized and accurate records of invoices, payments, purchase orders, and vendor information.
• Communicate professionally with vendors and internal stakeholders regarding invoices, payment status, missing documentation, and account discrepancies.
• Support accounts payable activities for CPG and e-commerce businesses, including high-volume transactions and vendor invoices.
• Assist with month-end closing activities, AP reconciliations, and financial reporting.
• Identify discrepancies, investigate transaction issues, and implement appropriate resolutions.
• Ensure compliance with established accounting policies, internal controls, and AP procedures.
• Maintain efficient, accurate, and well-documented financial workflows in a remote work environment.

Skills

Attention to detail

Organizational skills

Analytical skills

Problem-solving

English communication

Ability to work independently

Time management

Tools

Bill.com

QuickBooks Online (QBO)

Job description

OpsArmy Careers is seeking an Accounts Payable Specialist with hands-on experience in Bill.com and QuickBooks Online to manage high-volume AP in a remote setting. The role emphasizes accurate coding, timely payments, and strong vendor communication for US-based CPG and e-commerce vendors.

You'll handle end-to-end AP processes, reconcile statements, assist month-end close, and maintain rigorous documentation while working US business hours in a fully remote environment.