Receptionist cum Admin

BAIYOUTE INTERNATIONAL PTE. LTD; Santo Niño 1st; On-site; PHP 223,000 - 312,000; Full time

Job summary

We are seeking a well-organised Receptionist cum Admin to support daily front desk operations and general office administration in our Philippines office. The successful candidate will be the first point of contact for visitors, customers and business partners, ensuring a welcoming, professional environment.

Key duties include answering calls, mail handling, room bookings, filing, data entry and basic document preparation.

Qualifications

• Diploma or equivalent qualification preferred.
• 1–4 years of relevant experience in Reception, Front Desk, Administration, Customer Service or Office Support.
• Good communication and interpersonal skills.

Responsibilities

• Welcome and attend to visitors, customers and business partners in a professional and friendly manner
• Answer and direct incoming telephone calls and enquiries
• Manage incoming and outgoing mails, courier deliveries and documents
• Maintain the reception area and meeting rooms in a professional and presentable condition
• Assist with meeting room bookings and visitor arrangements
• Perform daily administrative and clerical duties to support office operations
• Handle filing, scanning, photocopying, documentation and data entry
• Prepare and maintain administrative records, reports and documents
• Assist with quotations, invoices, purchase documents and other office paperwork where required
• Maintain proper records and filing systems

Skills

Reception

Front Desk

Administration

Customer Service

Education

Diploma (or equivalent)

Tools

Microsoft Office

Word

Excel

Job description

About the role

We are looking for a well-organised, responsible and service-oriented Receptionist cum Admin to support our daily front desk operations and general office administration. The successful candidate will be the first point of contact for visitors, customers and business partners while also providing administrative support to ensure the smooth and efficient operation of the office.

Key responsibilities

• Welcome and attend to visitors, customers and business partners in a professional and friendly manner


• Answer and direct incoming telephone calls and enquiries


• Manage incoming and outgoing mails, courier deliveries and documents


• Maintain the reception area and meeting rooms in a professional and presentable condition


• Assist with meeting room bookings and visitor arrangements


• Perform daily administrative and clerical duties to support office operations


• Handle filing, scanning, photocopying, documentation and data entry


• Prepare and maintain administrative records, reports and documents


• Assist with quotations, invoices, purchase documents and other office paperwork where required


• Maintain proper records and filing systems

About you

• Diploma or equivalent qualification preferred


• 1–4 years of relevant experience in Reception, Front Desk, Administration, Customer Service or Office Support


• Good communication and interpersonal skills


• Good command of spoken and written English


• Proficient in Microsoft Office, especially Word and Excel


• Well-organised, detail-oriented and responsible


• Able to handle multiple administrative tasks and prioritise work effectively


• Professional, presentable and service-oriented


• Able to work independently as well as with different departments