Receptionist

PXL CONSULTING PTE. LTD.; Santo Niño 1st; On-site; PHP 223,000 - 312,000; Full time

Job summary

PXL CONSULTING PTE. LTD. is seeking a professional receptionist/administrative assistant to be the first point of contact for employees and visitors.

You will manage reception duties, support daily office operations and handle general office administration to keep the environment welcoming and well-organised. The role requires excellent English communication, strong interpersonal skills, and proficiency in Microsoft Office or Google Workspace.

Qualifications

• High school diploma with prior receptionist or admin experience preferred.
• Excellent verbal and written communication in English.
• Strong interpersonal skills with a customer-focused approach.
• Proficient in Microsoft Office or Google Workspace.
• Well-organised and meticulous, capable of multitasking and working independently.
• Basic technical troubleshooting and vendor coordination skills.
• Professional appearance and proactive attitude.
• Reliable, punctual and team-oriented.
• Willingness to learn and adapt to new tasks.
• Basic knowledge of office safety and access control procedures.

Responsibilities

• Act as the first point of contact for general office and workplace enquiries.
• Greet and welcome visitors at the office reception and direct them to the appropriate person, meeting room or office.
• Prepare meeting rooms, serve drinks to visitors and tidy meeting rooms after use.
• Receive, sort and distribute daily mail, deliveries and coordinate courier services.
• Manage meeting room bookings, support training setups and logistics for internal office events.
• Conduct daily checks of the reception area, main office, pantry and shared spaces to stay organised and welcoming.
• Coordinate with building management, cleaners, vendors and technicians on maintenance and access arrangements, following up until completion.
• Provide updates on workplace conditions and maintain Excel or Google Drive records of office activities.
• Monitor and replenish office supplies and pantry stock, and maintain inventory records.
• Provide cafe pantry coverage when required.
• Support office safety and security procedures and serve as Fire Warden when appointed.
• Perform other ad-hoc office and facilities-related duties.

Skills

English communication

Interpersonal skills

Office software

Multitasking

Education

High school diploma

Tools

Microsoft Office

Google Workspace

Job description

Role Summary

Provide a professional first point of contact for employees and visitors. Responsible for managing reception duties, supporting daily office operations and general office administration.

This role ensures dependable reception coverage and maintaining a welcoming, professional and well organised office environment.

Key Responsibilities

• Act as the first point of contact for general office and workplace enquiries
• Greet and welcome visitors at the office reception and direct them to the appropriate person, meeting room or office
• Preparation of meeting rooms if needed, serve drinks to visitors and tidy meeting rooms after use
• Receive, sort and distribute daily mail, deliveries and coordinate courier services
• Manage meeting room bookings, support training setups and logistics for internal office events
• Conduct daily checks of the reception area, main office, pantry, shared spaces and office equipment to ensure they are organised, welcoming and in good working conditions
• Coordinate with building management, cleaners, vendors and technicians on maintenance servicing, repairs and access arrangements, and follow up until the work is completed
• Provide updates on workplace conditions and maintain Excel or Google Drive records of office
• Monitor and replenish office supplies and pantry stock, and maintain inventory records
• Provide cafe pantry coverage when required
• Support office safety and security procedures and serve as Fire Warden when appointed
• Perform other ad-hoc office and facilities-related duties assigned from time to time

Requirements

• High school diploma with prior receptionist or admin experience is preferred
• Excellent verbal and written communication in English
• Strong interpersonal skills with a customer-focused approach
• Proficient in Microsoft Office or Google Workspace
• Well-organised and meticulous, with the ability to multitask and work independently
• Basic technical troubleshooting and vendor coordination skills
• Professional appearance and a proactive attitude
• Reliable, punctual, and team-oriented
• Willingness to learn and adapt to new tasks and responsibilities
• Basic knowledge of office safety and access control procedures

Job Details:

Employment: 12-month contract
Location: Central Area
Working hours: Monday to Friday: 8:30am to 5:30pm