Administrative Specialist/Assistant

Geely Motor Philippines; Makati; On-site; PHP 279,000 - 390,600; Full time

Job summary

A leading automotive company in Metro Manila is looking for an administrative support professional. The role involves greeting visitors, maintaining office records, and providing general administrative assistance. Candidates should have a bachelor's degree, strong communication abilities, and proficiency with MS Office tools. The ideal applicant is detail-oriented, professional, and has experience in an administrative role. This position offers an opportunity to work in a dynamic environment where multitasking and organization are key.

Qualifications

• Proven experience in an administrative or receptionist role preferred.
• Professional appearance and customer-service mindset.
• Attention to detail is crucial.

Responsibilities

• Greet visitors, clients, and guests in a professional manner.
• Maintain a clean and organized reception area.
• Provide general administrative support to management and staff.
• Coordinate office supplies inventory and order as needed.

Skills

Strong verbal and written communication skills

Proficiency in MS Office (Word, Excel, Outlook)

Good organizational skills

Ability to multitask and prioritize

Education

Bachelor's degree

Job description

Key Responsibilities

• Greet visitors, clients, and guests in a professional and friendly manner
• Handle incoming and outgoing mail, courier services, and deliveries
• Maintain a clean, organized, and welcoming reception area
• Provide general administrative support to management and staff
• Maintain office records, databases, and filing systems (physical and digital)
• Coordinate office supplies inventory and place orders as needed
• Assist with onboarding paperwork and coordination for new employees
• Liaise with vendors, service providers, and building management

Qualifications & Skills

• Graduate of bachelor's degree
• Proven experience in an administrative or receptionist role preferred
• Strong verbal and written communication skills
• Professional appearance and customer-service mindset
• Proficiency in MS Office (Word, Excel, Outlook) or similar tools
• Good organizational skills with attention to detail
• Ability to multitask, prioritize, and work independently

Personal Attributes

• Friendly, courteous, and approachable
• Reliable and punctual
• Discreet with confidential information
• Proactive and willing to learn