Real Estate Admin & Transaction Coordinator

Acxelsus; Pasig; On-site; PHP 335,000 - 603,000; Full time

Benefits offered by this job

Market-competitive salary

Health & group life Insurance

Paid time off and birthday leave

Learning & development

Employee recognition

Work-life balance

Diverse and positive work environment

Job summary

Acxelsus is seeking a detail-oriented Real Estate Virtual Assistant to support day-to-day administrative and transaction needs for a busy real estate business. This role suits someone who thrives on structure, keeps systems organized, and ensures nothing falls through the cracks—from listing paperwork to client follow-ups.

The ideal candidate has 2–3 years of VA/administrative experience, strong English communication, and proficiency with MLS, CRM tools, and transaction management software.

Qualifications

• Bachelor's degree or equivalent practical experience.
• 2–3 years of VA/Administrative support experience in real estate or offshore client context.
• Strong proficiency with MLS, CRM tools, and transaction management software.

Responsibilities

• Coordinate transactions from listing to closing, ensuring documents and deadlines are met.
• Manage calendars, showings, inspections, and client meetings across agents' schedules.
• Maintain accurate client and property records in the CRM with up-to-date statuses.

Skills

Attention to detail

Time management

Multitasking

Independent work

English communication

Education

Bachelor's degree in Business Administration, Real Estate, Communications, or related field

Tools

MLS platforms

Follow Up Boss

kvCORE

Chime

DocuSign

SkySlope

Dotloop

Google Workspace

Microsoft Office

Asana

Trello

Calendly

Job description

Acxelsus is seeking a detail-oriented Real Estate Virtual Assistant to support day-to-day administrative and transaction needs for a busy real estate business. This role suits someone who thrives on structure, keeps systems organized, and ensures nothing falls through the cracks—from listing paperwork to client follow-ups.

The ideal candidate has 2–3 years of VA/administrative experience, strong English communication, and proficiency with MLS, CRM tools, and transaction management software.