Real Estate Transaction Coordinator (Virtual Admin)

Acxelsus; Pasig; On-site; PHP 391,000 - 614,000; Full time

Benefits offered by this job

Market-competitive salary

Health & group life Insurance

Fixed weekends off

Dayshift schedule

Paid time off

Learning & development

Employee recognition

Work-life balance

Job summary

Acxelsus is seeking a meticulous Real Estate Virtual Assistant (Admin) to support day-to-day admin and transaction needs for a busy real estate business. The role suits someone who values structure, keeps systems organized, and ensures listing paperwork and client follow-ups are managed efficiently.

You will coordinate transactions, manage calendars, maintain CRM data, upload MLS listings, and support marketing efforts.

Qualifications

• Bachelor's degree or equivalent practical experience in related field.
• 2-3 years of experience as a Virtual Assistant or Administrative Assistant supporting US, Australian, or Canadian real estate client or brokerage.
• Proficiency with MLS, CRMs, and transaction software.
• Excellent written and spoken English.

Responsibilities

• Coordinate transaction documents from contract to close and ensure compliance.
• Manage calendars, showings, inspections, and client meetings across agents' schedules.
• Maintain accurate CRM and property records, including leads and contacts.
• Prepare and upload MLS listings with descriptions, photos, and pricing.
• Communicate with clients and vendors; relay updates between agents and clients.
• Organize digital files for contracts and disclosures in cloud storage.
• Assist marketing with social media posts, campaigns, and flyers.
• Prepare weekly or monthly pipeline and performance reports for broker/lead.

Skills

MLS platforms

CRM tools

Transaction management software

G Suite / MS Office

Project management tools

Education

Bachelor's degree in Business Administration, Real Estate, Communications, or related field

Equivalent practical experience

Tools

Canva

Buffer

Hootsuite

Job description

Acxelsus is seeking a meticulous Real Estate Virtual Assistant (Admin) to support day-to-day admin and transaction needs for a busy real estate business. The role suits someone who values structure, keeps systems organized, and ensures listing paperwork and client follow-ups are managed efficiently.

You will coordinate transactions, manage calendars, maintain CRM data, upload MLS listings, and support marketing efforts.