Purchasing Assistant

Toby's Sports; Pasig; On-site; PHP 223,200 - 290,160; Full time

Job summary

Quorum Group of Companies in Pasig is seeking a detail-oriented Purchasing Staff for a 3-month project/reliever engagement. You will process purchase requests, generate POs, and maintain purchasing records while coordinating with internal staff and external vendors.

The ideal candidate has 6 months to 1 year of purchasing or related experience, a Bachelor's degree in Business Administration or Supply Chain, and proficiency in MS Excel and ERP systems. Immediate availability is required.

Qualifications

• 6 months to 1 year of purchasing/procurement/administrative support or logistics experience.
• Bachelor's degree in Business Administration, Supply Chain, or related fields.
• Proficiency in MS Office (Excel) and ERP/business systems for data entry and PO generation.
• High attention to detail and strong problem-solving abilities; ability to communicate with vendors and management.
• Must be able to start immediately and commit to a 3-month contract.

Responsibilities

• Process internal purchase requests into approved purchase orders (POs) promptly.
• Review procurement documents for completeness, accuracy, and policy compliance.
• Coordinate with staff and vendors to facilitate smooth purchasing processes.
• Respond to inquiries about purchasing status and procedures.
• Maintain purchasing documents and data integrity within the business system.
• Reconcile orders against deliveries and resolve discrepancies.
• Participate in departmental meetings and trainings as needed.

Skills

Detail-oriented

Analytical skills

Vendor communication

MS Excel

ERP systems

Education

Bachelor's degree in Business Administration

Supply Chain

Tools

ERP/Business systems

MS Office (Excel)

Job description

We are looking for a detail-oriented and proactive Purchasing Staff to join our team for a 3-month project/reliever engagement. In this role, you will play a crucial part in ensuring the smooth flow of our procurement operations. You will be responsible for processing purchase requests, maintaining accurate records, and coordinating closely with internal staff and external vendors.

If you are immediately available, possess sharp analytical skills, and thrive in a fast-paced environment, we want to hear from you!

Key Responsibilities:

• Order Processing: Efficiently process internal purchase requests into approved purchase orders (POs) in a timely manner.
• Documentation & Review: Meticulously review all procurement documents, files, and data to ensure absolute completeness, accuracy, and compliance with company policies.
• Coordination & Communication: Act as a key point of contact, informing and guiding staff and vendors regarding procedural requirements to facilitate a smooth purchasing process.
• Inquiry Handling: Promptly respond to inquiries from staff and administration regarding purchasing status and procedures.
• Data & System Integrity: Maintain and organize purchasing documents, files, and records; ensure the integrity of the business system regarding supply orders.
• Discrepancy Resolution: Reconcile orders against deliveries, proactively investigate issues, and resolve any discrepancies.
• Collaboration: Participate in departmental meetings, training sessions, and workshops to stay aligned with team objectives, and undertake other duties as needed to support the department.

Qualifications & Experience:

• Experience: At least 6 months to 1 year of proven experience in a purchasing, procurement, administrative support, or logistics role.
• Education: Graduate of any Bachelor's Degree (Business Administration, Supply Chain, or related fields preferred).
• Technical Skills: Proficiency in MS Office (especially Excel) and experience handling ERP/business systems for data entry and PO generation.
• Key Attributes: High attention to detail, strong problem-solving skills, and the ability to communicate effectively with vendors and management.
• Availability: Must be able to start immediately and commit fully to the 3-month contract duration.

Working Location

Quorum Group of Companies. 73 Good Harvest Complex, C. Raymundo Ave, Pasig, 1606 Metro Manila, Philippines