PURCHASING ASSISTANT

Centennial Food Corporation; Bulacan; On-site; PHP 201,000 - 312,000; Full time

Job summary

Centennial Food Corporation in the Philippines seeks a Purchasing Assistant to provide procurement support to the Purchasing Department. You will assist in processing PRs/POs, coordinate with suppliers, and maintain purchasing records.

The role requires attention to detail, organizational skills, and the ability to work with ERP systems. Fresh graduates may be considered; 1 year experience preferred.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management or related field.
• At least 1 year of experience in purchasing, procurement, or administrative support.
• Experience in manufacturing or FMCG is an advantage; knowledge of procurement processes.
• Strong knowledge of procurement documentation and processes.

Responsibilities

• Receive and review approved PRs and prepare POs.
• Obtain quotations and compare supplier proposals.
• Coordinate order confirmation and delivery schedules with suppliers.
• Maintain purchasing records and supplier databases.
• Monitor stock levels and assist replenishment planning.
• Support during supplier meetings and procurement audits.

Skills

Organizational skills

Negotiation

Communication

Excel

ERP systems

Education

Bachelor's degree in Business Administration / Supply Chain

Tools

SAP

Oracle

Job description

Job Summary

The Purchasing Assistant provides administrative and operational support to the Purchasing Department by assisting in the procurement of materials, supplies, equipment, and services required by the company. The role ensures timely processing of purchase requests, coordination with suppliers, accurate documentation, and monitoring of deliveries while maintaining compliance with company procurement policies.

Key Duties and Responsibilities

Procurement Support

• Receive and review approved Purchase Requisitions (PRs).
• Prepare and issue Purchase Orders (POs) based on approved requisitions.
• Obtain quotations from accredited suppliers.
• Compare supplier quotations in terms of price, quality, lead time, and payment terms.
• Coordinate with suppliers regarding order confirmation and delivery schedules.
• Follow up pending orders to ensure on-time delivery.

Supplier Coordination

• Maintain good relationships with existing suppliers.
• Coordinate with new suppliers for accreditation requirements.
• Resolve delivery issues, shortages, damaged items, and discrepancies with suppliers.
• Monitor supplier performance and report concerns to the Purchasing Officer.

Documentation and Record Management

• Maintain complete and organized purchasing records and files.
• Update procurement logs, supplier databases, and purchasing reports.
• Ensure all purchasing documents are properly filed and readily available for audit.
• Monitor contracts, quotations, and price validity.

Inventory and Warehouse Coordination

• Coordinate with Warehouse, Production, QA, and other departments regarding material requirements.
• Monitor stock levels and assist in replenishment planning.
• Verify delivered items against Purchase Orders and Delivery Receipts.
• Coordinate replacement of rejected or damaged materials.

Administrative Functions

• Prepare purchasing reports and status updates.
• Monitor open Purchase Orders and outstanding deliveries.
• Assist during supplier meetings and procurement audits.
• Perform other purchasing-related duties as assigned by management.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Industrial Engineering, or a related field.
• At least 1 year of experience in purchasing, procurement, or administrative support (fresh graduates may also be considered).
• Experience in a manufacturing or FMCG company is an advantage.
• Knowledge of procurement processes and documentation.

Skills and Competencies

• Strong organizational and time management skills.
• Good negotiation and communication skills.
• Proficient in Microsoft Excel, Word, and ERP systems (SAP, Oracle, or similar systems is an advantage).
• Excellent attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Strong analytical and problem‑solving skills.
• High level of integrity and confidentiality.
• Team player with the ability to work under minimal supervision.

Key Performance Indicators (KPIs)

• Purchase Order processing turnaround time.
• On‑time supplier delivery rate.
• Accuracy of purchasing documents.
• Number of procurement errors or discrepancies.
• Supplier response and follow‑up efficiency.
• Timeliness of purchase request processing.
• Record and document accuracy.
• Internal customer satisfaction with procurement support.

Working Conditions

• Office-based with occasional visits to the warehouse or supplier locations.
• May be required to work beyond regular hours during urgent procurement activities or month‑end closing.