Purchasing Assistant

Jackstones Properties Inc.; Quezon City; On-site; PHP 279,000 - 390,600; Full time

Benefits offered by this job

HMO

Job summary

A property development company is seeking a Purchasing Assistant to support procurement tasks in Quezon City. The ideal candidate will have a Bachelor's degree and at least two years of experience in purchasing, preferably in the construction industry. Responsibilities include sourcing materials, negotiating with vendors, and managing purchase orders. The role requires excellent communication skills and the ability to work under pressure.

Qualifications

• At least two years of experience in purchasing, preferably in construction.
• Proven ability to source materials and conduct canvassing activities.
• Excellent verbal and written communication skills.

Responsibilities

• Examine and prioritize urgent purchase requests.
• Prepare request for quotations and negotiate with vendors.
• Evaluate suppliers based on performance.

Skills

Sourcing construction materials

Negotiation with suppliers

Inventory management

Communication skills

Education

Bachelor's degree in Business Administration

Job description

On-site - Quezon City | 1-3 Yrs Exp | Bachelor | Full-time

Job Description

A purchasing assistant supports the purchasing department by helping with various tasks related to acquiring goods and services for a company. They will work closely with other departments to ensure that their needs for materials and services are met in a timely and cost-effective manner.

Responsibilities

• Examine and prioritize urgent PRs through proper management of workload to serve the immediate needs of the company
• Prepare RFQ and send to accredited suppliers who are capable of providing the items required
• Prepare technical tabulation/canvass sheet/canvass report to easily evaluate proposals and quotations. Coordinate and secure approval from the end-users
• Negotiate with vendors the price, warranties, payments, and delivery terms, etc., with proper technical and commercial evaluation to provide the company with cost savings
• Assess the capacity of the supplier to deliver items before awarding
• Validate clarification on items and payment terms before payment to ensure proper flow of money
• Secure accreditation requirements from new vendors and endorse the same to the accreditation committee
• Evaluate vendors to determine their capability based on their performance to serve the requirements
• Ensure proper transmittal of documents
• Coordinate meetings with suppliers
• Keep files and records (e.g., Request for Proposal, Purchase Orders, Vendor Files, etc.) to ensure the availability of documentation
• Ensure that purchasing processes are done legally and ethically
• Ensure that trackers established are updated and monitored timely and accurately

Qualifications

• A bachelor's degree in Business Administration, Management, or a related field.
• At least two years of experience in purchasing, preferably within the construction industry.
• Proven ability to source construction materials, understand technical specifications, and conduct canvassing activities to find the best vendors and prices.
• Proficient in managing purchase orders, tracking deliveries, and maintaining accurate inventory and supplier databases.
• Excellent verbal and written communication skills to effectively negotiate with suppliers and collaborate with internal teams.
• The ability to work efficiently under pressure, manage multiple tasks, and operate with minimal supervision.
• Willingness to work onsite in Quezon City.

Benefits

• HMO

Working Location

On-site in Quezon City, Philippines.