Purchasing Staff (Reliever)

Quorum International Inc. -Toby's Sports; Pasig; On-site; PHP 223,000 - 335,000; Part time

Job summary

Quorum International Inc. -Toby's Sports is seeking a Purchasing Staff for a 3-month project/reliever engagement in Pasig. You will process purchase requests, maintain records, and coordinate with staff and vendors to ensure smooth procurement operations.

The role requires 6 months to 1 year of purchasing or procurement experience, a Bachelor’s degree in Business Administration or related field, and proficiency in MS Office and ERP systems. Immediate availability is a must.

Qualifications

• 6 months to 1 year of experience in purchasing/procurement or logistics
• Bachelor’s degree in Business Administration, Supply Chain, or related fields
• Proficiency in MS Office and ERP/business systems
• Availability to start immediately and commit to a 3-month contract

Responsibilities

• Process internal purchase requests into approved purchase orders (POs) promptly
• Review procurement documents for accuracy and compliance
• Coordinate with staff and vendors to clarify procedures
• Respond to inquiries about purchasing status and processes
• Maintain organized purchasing records and data integrity
• Reconcile orders with deliveries and resolve discrepancies
• Participate in departmental meetings and trainings as needed

Skills

Attention to detail

Problem solving

Vendor communication

Education

Bachelor’s degree in Business Administration

Supply Chain degree

Tools

MS Office/Excel

ERP/business systems

Job description

Purchasing Staff (3-Month Project/Reliever)

We are looking for a detail-oriented and proactive Purchasing Staff to join our team for a 3-month project/reliever engagement. In this role, you will play a crucial part in ensuring the smooth flow of our procurement operations. You will be responsible for processing purchase requests, maintaining accurate records, and coordinating closely with internal staff and external vendors.

If you are immediately available, possess sharp analytical skills, and thrive in a fast-paced environment, we want to hear from you!

Key Responsibilities:

• Order Processing: Efficiently process internal purchase requests into approved purchase orders (POs) in a timely manner.

• Documentation & Review: Meticulously review all procurement documents, files, and data to ensure absolute completeness, accuracy, and compliance with company policies.

• Coordination & Communication: Act as a key point of contact, informing and guiding staff and vendors regarding procedural requirements to facilitate a smooth purchasing process.

• Inquiry Handling: Promptly respond to inquiries from staff and administration regarding purchasing status and procedures.

• Data & System Integrity: Maintain and organize purchasing documents, files, and records; ensure the integrity of the business system regarding supply orders.

• Discrepancy Resolution: Reconcile orders against deliveries, proactively investigate issues, and resolve any discrepancies.

• Collaboration: Participate in departmental meetings, training sessions, and workshops to stay aligned with team objectives, and undertake other duties as needed to support the department.

Qualifications & Experience:

• Experience: At least 6 months to 1 year of proven experience in a purchasing, procurement, administrative support, or logistics role.

• Education: Graduate of any Bachelor’s Degree (Business Administration, Supply Chain, or related fields preferred).

• Technical Skills: Proficiency in MS Office (especially Excel) and experience handling ERP/business systems for data entry and PO generation.

• Key Attributes: High attention to detail, strong problem-solving skills, and the ability to communicate effectively with vendors and management.

• Availability: Must be able to start immediately and commit fully to the 3-month contract duration.