PROPERTY ADMIN COORDINATOR

Sunrays Property Management Inc.; San Juan; On-site; PHP 180,000 - 300,000; Full time

Job summary

Sunrays Property Management Inc. is seeking a Property Admin Coordinator to perform a range of administrative and office support tasks for a managed property.

You will create organized filing, maintain owner/tenant records, and handle correspondence while coordinating billings, ledgers, and payments with accuracy and confidentiality. This role requires MS Office proficiency and solid communication skills.

Qualifications

• College or university graduate of any four-year course (preferably with Accounting Units).
• 1 year of experience in a related field.
• Proficient in MS Office applications.
• Strong written and oral communication skills.

Responsibilities

• Create systematic filing of documents to ensure records are filed in an orderly manner by maintaining an effective filing system.
• Establish and regularly update records of unit owners and tenants to ensure accuracy and completeness of individual accounts.
• Prepare letters, correspondence, and advisories as directed to ensure information is properly disseminated.
• Monitor office supplies inventory to ensure all supplies are recorded and accounted for by maintaining records.
• Prepare monthly billings for unit owners to ensure proper charges by preparing a statement of account monthly.
• Prepare, update, and safekeep homeowners ledgers to ensure proper documentation.
• Post payments by unit owners to ensure payments are recorded by encoding receipts regularly.
• Prepare vouchers and payments to suppliers and contractors to process accounts payable with attachments.
• Process reservations for rental of amenities by assisting interested parties with necessary forms.
• Implement Home Leasing Program activities to generate income by organizing advertising, tenant placement, and lease collections.

Skills

Written and verbal communication

Attention to detail

Education

Four-year college degree (Accounting units preferred)

Tools

MS Office

Job description

About the role

The Property Admin Coordinator performs a wide range of administrative and office support activities to facilitate the efficient operation of the property being managed.

Key responsibilities

• Create systematic filing of documents to ensure records are filed in an orderly manner by maintaining an effective filing system

• Establish and regularly update records of all pertinent information regarding unit owners and tenants to ensure accuracy and completeness of individual accounts

• Prepare letters, correspondence, and advisories as directed to ensure information is properly disseminated

• Monitor office supplies inventory to ensure all supplies are properly recorded and accounted for by maintaining and regularly updating records

• Prepare monthly billings for unit owners to ensure all are properly charged by preparing a statement of account monthly

• Prepare, update, and safekeep homeowners individual ledgers to ensure they are properly documented

• Post payments made by unit owners to ensure all payments are properly recorded by encoding receipts regularly

• Prepare vouchers and payments to suppliers and contractors to process accounts payable by collecting all necessary documents needed as attachments

• Process reservations for rental of amenities such as clubhouse and swimming pool by assisting interested parties fill up necessary forms

• Implement activities on Home Leasing Program to generate additional income by organizing activities including advertising, marketing, tenant placing, lease negotiation, contract execution, and collection of fees

About you

• College or University graduate of any four-year course (preferably with Accounting Units)

• 1 year job experience in a related field

• Computer literate in MS Applications

• Good written and oral communication skills