Admin Property Assistant

Privato Hotel Group; Pasig; On-site; PHP 334,800 - 502,200; Full time

Job summary

A hospitality management firm is seeking an Admin Property Associate to provide administrative and operational support. Responsibilities include managing property files, preparing lease documents, coordinating maintenance requests, and ensuring compliance with local laws. The ideal candidate should have a Bachelor's degree in Business Administration or related field, with at least 3 years of relevant experience and proficient in MS Office. Strong communication and organizational skills are essential for effective collaboration with tenants and service providers.

Qualifications

• Bachelor's degree in Business Administration, Real Estate, or related field (preferred).
• 3+ years of experience in property management or administrative support.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, Outlook); experience with property management software is a plus.
• Ability to work independently and as part of a team.
• Strong attention to detail and problem-solving skills.

Responsibilities

• Provide administrative and operational support to the property management team.
• Maintain and organize property files, lease agreements, and tenant records.
• Assist in preparing lease documents, renewals, and terminations.
• Coordinate maintenance requests and track job progress.
• Communicate with tenants regarding notices and complaints.
• Process invoices and expense claims related to property operations.

Skills

Organizational skills

Time management

Written and verbal communication

Problem-solving

Proficiency in MS Office

Education

Bachelor's degree in Business Administration or related field

Tools

Property management software

Job description

Admin Property Associate is responsible for providing administrative and operational support to the property management team.

• Maintain and organize property files, lease agreements, and tenant records.
• Assist in preparing and processing lease documents, renewals, terminations, and rent adjustments.
• Support the onboarding of new tenants, including documentation and orientation.
• Coordinate maintenance and repair requests with vendors and track job progress.
• Follow up with contractors and service providers to ensure timely delivery of services.
• Maintain an up-to-date database of tenants, vendors, and maintenance schedules.
• Assist with property inspections and document findings.
• Prepare reports such as occupancy status, rent collections, maintenance logs, and budget tracking.
• Ensure timely communication with tenants regarding notices, announcements, or complaints.
• Process invoices and expense claims related to property operations.
• Handle general administrative tasks including filing, data entry, scheduling, and correspondence.
• Ensure compliance with company policies and local property laws and regulations.

Qualifications

• Bachelors degree in Business Administration, Real Estate, or related field (preferred).
• 13 years of experience in property management or administrative support.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, Outlook); experience with property management software is a plus.
• Ability to work independently and as part of a team.
• Strong attention to detail and problem-solving skills.