Admin Assistant

Asia Peopleworks Inc.; Cavite City; On-site; PHP 167,000 - 279,000; Full time

Job summary

A leading property management firm in Cavite City is seeking an experienced individual to handle clerical functions and assist in managing property services for owners and tenants. Candidates should have at least one year of experience in property management, ideally with a background in real estate. Responsibilities include ensuring proper documentation, coordinating meetings, maintaining records, and assisting with purchase orders. This position is essential for ensuring smooth administrative operations within a managed property.

Qualifications

• At least one year experience in the related field.
• Specialized in Property Management/Real Estate is an advantage.
• Specialization in Property Management/Real Estate is an advantage.

Responsibilities

• Attend to all clerical functions in the managed property.
• Assist in coordination of property management services for owners/tenants.
• Ensure all documents are filed orderly according to the standard filing system.
• Coordinate meetings to avoid schedule conflicts.
• Maintain updated records of vital information regarding unit owners and tenants.
• Prepare purchase requisitions and monitor delivery items requested.
• Maintain adequate office supplies based on stock reorder levels.
• Ensure property assets are tracked via asset monitoring sheets.
• Record and respond to customer calls and complaints within reasonable delays.

Skills

Experience in property management

Clerical skills

Organizational skills

Education

Bachelor’s degree

Job description

Job Qualification:

• At least one (1) year experience in the related field. Specialized in
• Property Management/Real Estate is an advantage.
• Graduate ofbachelor’s degree

Job Summary:

• To attend to all clerical functions in the managed property and to assist in the coordination of the different property management services and functions for the property owners/tenants.

Administrative Operations:

• Ensure that all documents are filed in an orderly manner consistent with standard filling system
• Ensure that all meetings are properly coordinated to avoid schedule conflicts. She is responsible for the reservation of common facilities of the property.
• Keep an updated record of all names, addresses, telephone numbers and other pertinent information regarding unit owners,/ tenants, contractors and other persons related to the property.
• Prepare all purchase requisitions, purchase orders and request for payments as well as to monitor delivery items requested as per purchasing guidelines of the property.
• Assist PM/PA in monitoring compliance with the Government requirements and remind the PM/PA of deadlines.
• Ensure that an adequate amount of office is on stock based on stock reorder level.
• Ensures that the assets of the property are accounted for through the use of the asset monitoring sheets.
• Assist the Pm/PA in ensuring that all customer calls and complaints are recorded and, if possible, responded to within the delay.