Property Management Admin

Offsure Global Outsourcing INC.; Angeles; On-site; PHP 240,000 - 420,000; Full time

Job summary

Offsure Global Outsourcing INC. in Angeles, Philippines is seeking a Property Management Administrator to provide administrative and operational support for property management teams.

You will coordinate tenant communications, maintain records, process documentation, assist with lease administration, schedule maintenance, and support daily operations.

Qualifications

• Bachelor's degree in Business Administration, Property Management, Real Estate, or related field preferred.
• 2–4 years of proven experience in property management, real estate, administration, or customer service.
• Proficiency in Microsoft Office Suite and property management software is preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong customer service and problem-solving skills.
• Ability to work independently and collaboratively within a team.

Responsibilities

• Provide administrative support to the Property Management team.
• Maintain accurate tenant, lease, and property records in the property management system.
• Prepare, process, and organize lease agreements, renewals, notices, and other property-related documents.
• Respond to tenant inquiries and coordinate communication between tenants, vendors, and property managers.
• Schedule and track maintenance requests, repairs, inspections, and vendor services.
• Coordinate move-ins, move-outs, and property inspections.
• Process invoices, purchase orders, and assist with rent collection and payment tracking.
• Maintain filing systems and ensure all documentation is complete and up to date.
• Assist in preparing reports, budgets, and property performance summaries.
• Monitor contract renewals, insurance documents, and compliance requirements.
• Coordinate appointments, meetings, and calendars for the Property Management team.
• Support special projects and perform other administrative duties as assigned.

Skills

Organizational skills

Time management

Written and verbal communication

Attention to detail

Multitasking

Customer service

Team collaboration

Education

Bachelor's degree in Business Administration or related field

Tools

AppFolio

Buildium

Yardi

MS Office

Excel

Job description

The Property Management Administrator provides administrative and operational support to ensure the efficient management of residential, commercial, or mixed-use properties. This role is responsible for coordinating tenant communications, maintaining property records, processing documentation, assisting with lease administration, scheduling maintenance, and supporting property managers with daily operations.

Key Responsibilities

• Provide administrative support to the Property Management team.
• Maintain accurate tenant, lease, and property records in the property management system.
• Prepare, process, and organize lease agreements, renewals, notices, and other property-related documents.
• Respond to tenant inquiries and coordinate communication between tenants, vendors, and property managers.
• Schedule and track maintenance requests, repairs, inspections, and vendor services.
• Coordinate move-ins, move-outs, and property inspections.
• Process invoices, purchase orders, and assist with rent collection and payment tracking.
• Maintain filing systems and ensure all documentation is complete and up to date.
• Assist in preparing reports, budgets, and property performance summaries.
• Monitor contract renewals, insurance documents, and compliance requirements.
• Coordinate appointments, meetings, and calendars for the Property Management team.
• Support special projects and perform other administrative duties as assigned.

Qualifications

• Bachelor's degree in Business Administration, Property Management, Real Estate, or a related field is preferred.
• 2-4 years of provenexperience in property management, real estate, administration, or customer service is an advantage.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and property management software (e.g., AppFolio, Buildium, PropertyMe, PropertyTree, Yardi, or similar) is preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong customer service and problem-solving skills.
• Ability to work independently and collaboratively within a team.