Administrative Assistant

Hammerjack Pty Ltd; Philippines; On-site; PHP 201,000 - 312,000; Full time

Job summary

Hammerjack Pty Ltd in the Philippines is seeking a diligent Administrative Assistant to support the Property Management Office. The role covers clerical duties, data compilation, and coordinating day-to-day activities to keep resident records organized.

You will handle mail distribution, document processing, payment receipts, daily collection reports, and assist with access cards and tenant storage renewals to ensure smooth PMO operations.

Qualifications

• Proficient in filing, data compilation and data analysis.
• Experience organizing documents and managing a mail/records room.
• Ability to handle resident inquiries and payments with accuracy.

Responsibilities

• Prepares and processes correspondence, reports, meeting agendas, and general papers.
• Maintains and organizes documents and databases; researches, gathers and analyzes data.
• Monitors submission of ID/access card requirements and processes related applications.
• Issues security access cards, car stickers and IDs for staff and residents as needed.
• Sorts and distributes mail; keeps mailroom tidy and functional.
• Delivers circulars and documents as instructed by PMO.
• Receives payments and issues receipts; prepares daily collection reports.

Skills

Clerical tasks

Data entry

Communication

Job description

Job Summary:

Provides a variety of clerical and administrative duties to enable the Property Management Office manage the day to day activities which include maintaining Unit Owner / Tenant accounts, compiling information and analyzing data, and helps coordinate work activities.

Duties and Responsibilities:

• Prepares and processes correspondence, reports, meeting agendas, and general papers; composes and types routine correspondence, memos, letters, reports, etc.
• Maintains and organizes documents and communications, databases; researches, gathers and analyzes data; monitors transmittal of documents released by the PMO.
• Monitors and ensures submission of requirements for ID, access cards and sticker application; processes up ID applications of maids and drivers.
• Issues security access cards, car stickers and ID for maids and drivers; prepares summary report of issued car stickers and IDs.
• Sorts out all mails and distributes them into the mailboxes; ensures that the mailroom is kept clean and orderly as possible.
• Delivers circulars, letters, documents and other materials as instructed by the PMO.
• Follows up renewal of expired tenant storage leases.
• Receives payment and issues proper official and provisional receipts, whichever is more appropriate, for every payment received.
• Prepares daily collection report, deposit slips and transmits to Accounting Department.
• Prepares and segregates billing statements for release.
• Assists in handling complaints, inquiries and concerns of residents.
• Maintains office equipment and monitors office supplies
• Performs other duties and functions as may be assigned.