Accounting & Admin Personnel

101 Shuttle Service Incorporated; Biñan; On-site; PHP 201,000 - 312,000; Full time

Job summary

101 Shuttle Service Incorporated in the Philippines seeks a competent accounting and administrative assistant to support property management and financial record-keeping. The role covers daily accounting tasks, tenant-related documents, and coordination with vendors and government offices.

The ideal candidate is a fresh graduate with a strong eye for detail, good numerical skills, and the ability to handle confidential information.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Fresh graduates are welcome to apply.
• Experience in accounting, bookkeeping, administrative work, or property management is an advantage.
• Knowledge of basic accounting principles and financial documentation.
• Proficient in Microsoft Office / Google Workspace, particularly Excel or Google Sheets.
• Strong organizational and record-keeping skills.
• Detail-oriented with good numerical and analytical skills.
• Good written and verbal communication skills.
• Able to handle confidential financial and company information.
• Can work independently and coordinate effectively with different stakeholders.
• Willing to perform both accounting and administrative/property-related tasks.

Responsibilities

• Assist in monitoring property maintenance, repairs, inspections, and renovation requirements.
• Coordinate property move-in and move-out activities.
• Coordinate relocation of furniture, equipment, and appliances.
• Assist in updating lease agreements and maintaining tenant records.
• Prepare tenant statements of account, billing statements, and notices.
• Monitor the occupancy status and overall condition of company properties.
• Record and post daily financial transactions.
• Maintain journals, ledgers, and other accounting records.
• Prepare and verify invoices, payment requests, vouchers, and other accounting documents.
• Monitor accounts payable and company expenses.
• Conduct cash and payment reconciliation.
• Perform weekly bank reconciliation.
• Monitor and reconcile tenant payments, utilities, association dues, and other obligations.
• Assist in preparing financial reports such as cash flow, income statement, balance sheet, and income and expense summaries.
• Assist in monitoring building permits, real property taxes, and other government requirements.
• Maintain proper filing and documentation of government compliances and accounting records.
• Prepare business letters, demand letters, authorization letters, and other documents as needed.
• Coordinate with employees, management, tenants, vendors, and government offices when necessary.
• Perform other related duties assigned by the immediate superior or management.

Skills

Attention to detail

Numerical analysis

Record-keeping

Communication skills

Independent worker

Stakeholder coordination

Education

Bachelor's degree

Tools

Excel

Google Sheets

Microsoft Office

Job description

• Assist in monitoring property maintenance, repairs, inspections, and renovation requirements.
• Coordinate property move-in and move-out activities.
• Coordinate relocation of furniture, equipment, and appliances.
• Assist in updating lease agreements and maintaining tenant records.
• Prepare tenant statements of account, billing statements, and notices.
• Monitor the occupancy status and overall condition of company properties.
• Record and post daily financial transactions.
• Maintain journals, ledgers, and other accounting records.
• Prepare and verify invoices, payment requests, vouchers, and other accounting documents.
• Monitor accounts payable and company expenses.
• Conduct cash and payment reconciliation.
• Perform weekly bank reconciliation.
• Monitor and reconcile tenant payments, utilities, association dues, and other obligations.
• Assist in preparing financial reports such as cash flow, income statement, balance sheet, and income and expense summaries.

Government Compliance & Administrative Support

• Assist in monitoring building permits, real property taxes, and other government requirements.
• Maintain proper filing and documentation of government compliances and accounting records.
• Prepare business letters, demand letters, authorization letters, and other documents as needed.
• Coordinate with employees, management, tenants, vendors, and government offices when necessary.
• Perform other related duties assigned by the immediate superior or management.

QUALIFICATIONS

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Fresh graduates are welcome to apply.
• Experience in accounting, bookkeeping, administrative work, or property management is an advantage.
• Knowledge of basic accounting principles and financial documentation.
• Proficient in Microsoft Office / Google Workspace, particularly Excel or Google Sheets.
• Strong organizational and record-keeping skills.
• Detail-oriented with good numerical and analytical skills.
• Good written and verbal communication skills.
• Able to handle confidential financial and company information.
• Can work independently and coordinate effectively with different stakeholders.
• Willing to perform both accounting and administrative/property-related tasks.