Procurement Coordinator/Manager (MT - 04082026 - FTPCM)

Rippedboxstation; Metro Manila; On-site; PHP 480,000 - 720,000; Full time

Job summary

Rippedboxstation is seeking a Procurement Coordinator/Manager to lead OS&E procurement across multiple categories for hospitality projects. The role involves supplier onboarding, price negotiations, and issuing purchase orders aligned with budgets and timelines.

You will support tendering processes, maintain procurement documentation, track orders, and coordinate shipments while ensuring quality and cost efficiency. English fluency and MS Office proficiency are essential.

Qualifications

• OS&E procurement experience within hospitality projects.
• Strong knowledge of international supply chains, logistics, and customs processes.
• Experience managing suppliers, contracts, and procurement workflows.
• Excellent negotiation and cost-management skills.
• Highly organized with the ability to manage multiple projects and deadlines.
• Proactive, solution-oriented with strong documentation and reporting discipline.

Responsibilities

• Source, evaluate, and onboard OS&E suppliers across multiple categories.
• Lead pricing negotiations and manage commercial terms with vendors.
• Prepare and issue purchase orders aligned with budgets and timelines.
• Support tendering processes (RFQs, bid comparisons, supplier recommendations).
• Maintain procurement records, including purchase orders, contracts, proforma invoices, and delivery notes.
• Track orders from placement to final delivery and ensure alignment with specifications.
• Coordinate shipments from suppliers to final destination and monitor delivery schedules.
• Manage import/export processes, including customs clearance and duties.
• Apply knowledge of Incoterms, freight structures, and landed costs.
• Support inventory planning (par levels, attic stock, demand forecasting).
• Collaborate with Project Managers, Designers, and FF&E teams.

Skills

Vendor negotiation

Stakeholder management

OS&E procurement

Logistics planning

English fluency

Project coordination

MS Office proficiency

Tools

Microsoft Office 365

Excel

Outlook

Teams

Job description

Procurement Coordinator/Manager (MT - 04082026 - FTPCM)

Job Openings Procurement Coordinator/Manager (MT - 04082026 - FTPCM)

About the job Procurement Coordinator/Manager (MT - 04082026 - FTPCM)

Number of hours: 40 hours/week
Schedule: UK Time Zone

Key Responsibilities

Procurement & Commercial Management

Source, evaluate, and onboard OS&E (Operating Supplies and Equipment) suppliers across multiple categories

Lead pricing negotiations and manage commercial terms with vendors

Prepare and issue purchase orders aligned with budgets and timelines

Support tendering processes (RFQs - Request for Quotation, bid comparisons, supplier recommendations)

Ensure cost efficiency while maintaining quality and brand standards

Order Management & Documentation

• Maintain accurate procurement records, including:
  • Purchase Orders
  • Contracts
  • Proforma invoices
  • Delivery notes
• Track orders from placement to final delivery
• Ensure alignment between specifications, quantities, and project requirements

Logistics, Shipping & Customs

Coordinate shipments from suppliers to final destination

Monitor delivery schedules and resolve delays proactively

Manage import/export processes, including customs clearance, duties, and documentation

Apply knowledge of Incoterms, freight structures, and landed costs

Inventory Planning & Operations

Support inventory planning (par levels, attic stock, demand forecasting)

Ensure timely delivery aligned with project openings and operational readiness

Ensure compliance with quality and operational standards

Maintain and develop a strong supplier network

Project Coordination

Collaborate with Project Managers, Designers, and FF&E (Furniture, Fixtures, and Equipment) teams

Manage overlaps between Operating Supplies and Equipment and FF&E scopes

Maintain clear communication across stakeholders

Reporting & Controls

Prepare procurement and status reports

Track budgets vs. committed spend and flag risks early

Monitor critical path items and long lead-time risks

Qualifications

Proven experience in OS&E (Operating Supplies and Equipment) procurement within hospitality projects

Strong knowledge of international supply chains, logistics, and customs processes

Experience managing suppliers, contracts, and procurement workflows

Solid understanding of Incoterms and freight structures

Experience working with international suppliers is preferred

Strong negotiation and cost management skills

Highly organized with the ability to manage multiple projects and deadlines

Excellent communication and stakeholder management skills

High attention to detail with strong documentation and reporting discipline

Proactive, solution-oriented, and able to work independently

Comfortable working under pressure and tight timelines

Professional fluency in English (written and verbal)

Proficiency in Microsoft Office 365 (Excel, Outlook, Teams)