Procurement Administrative Staff (Food & Hospitality Operations)

Nexus Recruitment Group; Makati; On-site; PHP 279,000 - 502,000; Full time

Job summary

Nexus Recruitment Group is seeking a resourceful Procurement Administrative Staff to support purchasing and supply chain activities for a growing hospitality group. The role focuses on stocking outlets, managing supplier relationships, and ensuring timely replenishment.

You will balance administrative tasks with fieldwork, conduct supplier evaluations, and coordinate with store managers to identify stock needs. Proficiency in Microsoft Office and basic inventory systems is preferred.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain, Hospitality Management, or related field.
• Minimum 2 years' procurement or purchasing experience in food, beverage, or hospitality.
• Proficient negotiation, communication, and organizational abilities; fieldwork readiness.

Responsibilities

• Source and evaluate suppliers for food, beverage, and non-food items.
• Coordinate with managers to identify stock needs and ensure replenishment.
• Prepare purchase orders, request quotations, and maintain procurement records.
• Monitor deliveries and inventory levels across outlets.
• Ensure quality standards and price competitiveness of purchases.
• Assist in price negotiations and supplier evaluations.
• Support inventory audits and coordinate with warehouse staff.
• Perform site visits for urgent procurement when required.

Skills

Negotiation skills

Communication skills

Organizational skills

Fieldwork willingness

Microsoft Office

Education

Bachelor's degree in Business Administration

Supply Chain

Hospitality Management

Tools

Microsoft Office Suite

Inventory systems basics

Job description

Procurement Administrative Staff (Food & Hospitality Operations)

Job Openings Procurement Administrative Staff (Food & Hospitality Operations)

About the job Procurement Administrative Staff (Food & Hospitality Operations)

Job Summary:

We are seeking a resourceful and organized Procurement Administrative Staff to support purchasing and supply chain activities for a growing group of concept stores in the food and hospitality sector. This role plays a vital part in ensuring that all restaurant and bar outlets are stocked with the necessary ingredients, supplies, and operating materials by managing supplier relationships, monitoring inventory needs, and physically procuring items when required.

The ideal candidate is proactive, detail-oriented, and capable of balancing administrative tasks with fieldwork to support the operational efficiency of multiple store locations.

Key Responsibilities:

• Source, evaluate, and expand the network of qualified suppliers and vendors for food, beverage, and non-food items.
• Coordinate with restaurant and bar managers to identify stock needs and ensure timely replenishment.
• Prepare and process purchase orders, request quotations, and maintain accurate procurement records.
• Monitor deliveries and inventory levels to avoid shortages or overstocking across all outlets.
• Ensure that all purchased items meet quality standards and price competitiveness.
• Conduct physical purchases or site visits as needed for urgent procurement requirements.
• Assist in price negotiations, supplier evaluations, and maintaining up-to-date vendor information.
• Support inventory audits and help reconcile records with operations and accounting teams.
• Coordinate with warehouse or store-level staff for the proper handling and storage of goods.
• Perform other administrative or procurement-related tasks as required.

Qualifications:

• Bachelors degree in Business Administration, Supply Chain, Hospitality Management, or related field is preferred.
• At least 2 years of experience in procurement or purchasing, preferably in the food, beverage, or hospitality industry.
• Familiarity with restaurant/bar operations and their inventory requirements is a strong advantage.
• Good negotiation, communication, and organizational skills.
• Willingness to conduct fieldwork and physical purchases when necessary.
• Proficient in Microsoft Office and basic inventory systems.
• Trustworthy, proactive, and able to work independently or as part of a team.
• Must be detail-oriented and capable of handling multiple tasks under time constraints.