Procurement Assistant Manager

MR DIY Philippines; Philippines; On-site; PHP 700,000 - 1,100,000; Full time

Job summary

MR DIY Philippines is seeking a highly motivated Procurement Assistant Manager to join our growing team. You will assist the Procurement Manager across sourcing, negotiating, and purchasing for our stores, ensuring timely and cost-effective procurement.

The role requires strong negotiation skills, familiarity with procurement processes, and experience with ERP and MS Office. You will liaise with internal departments and suppliers, drive process improvements, and ensure policy compliance.

Qualifications

• Bachelor's degree in Business Administration or related field.
• Minimum of 5 years of procurement experience, preferably in retail/logistics facilities.
• Minimum of 3 years in an Assistant Manager or Lead role.
• Strong negotiation and communication skills.
• Experience with procurement processes, PO creation, tendering, and documentation.
• Excellent analytical and problem-solving abilities.

Responsibilities

• Assist the Procurement Manager in tendering and procurement processes.
• Prepare purchase requisitions and purchase orders accurately.
• Liaise with suppliers and internal departments for goods, services, and works.
• Ensure complete bidding documentation and policy compliance.
• Conduct financial reconciliation (AP/AR and bank).
• Review procurement documents and contracts for completeness and compliance.
• Perform procurement analysis to support operations and compliance.
• Monitor supplier performance and identify cost-saving opportunities.
• Prepare procurement reports and vendor evaluations.
• Participate in process improvement and cross-functional support.

Skills

Negotiation

Communication

Procurement processes

Analytical thinking

Attention to detail

Deadline-driven

Education

Bachelor's degree in Business Administration

Tools

ERP systems

Microsoft Excel

Job description

About the job Procurement Assistant Manager

Reports to: Procurement Manager

Interfaces with: Business Development / Operations Group (Construction & Maintenance)

Job Summary:

We are seeking a highly motivated and experienced Procurement Assistant Manager to join our growing team. The Procurement Assistant Manager will be responsible for assisting the Procurement Manager in all aspects of procurement, including sourcing, negotiating, and purchasing products for our stores.

Key Responsibilities:

• Assist the Procurement Manager in handling tendering and procurement processes to ensure timely and effective purchasing.
• Prepare purchase requisitions and purchase orders (P.O.) accurately and efficiently.
• Liaise with suppliers and internal departments for various categories including goods, services, and works.
• Ensure complete bidding compliance documentation and full compliance with company procurement policies.
• Conduct financial reconciliation such as accounts receivable, accounts payable, and bank reconciliation.
• Review and validate procurement documents prepared by user units for accuracy, completeness, and compliance with applicable procurement policies and procedures.
• Review procurement-related documents and contracts for completeness and compliance.
• Conduct financial and procurement analysis to support operations, evaluation, monitoring, and legal and regulatory compliance.
• Monitor supplier performance and ensure timely delivery of goods and services.
  Identify and recommend cost-saving opportunities, evaluate processes and procedures, and recommend improvements.
• Prepare and maintain procurement reports, monitoring sheets, and vendor performance evaluations.
• Participate in process improvement initiatives and support cross-functional teams on day to day inquiries and concerns.

Qualifications:

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field
• Minimum of 5 years of experience in procurement, preferably in the retail, logistics, facilities management industry
• Minimum of 3 years as an Assistant Manager or Lead role
• Strong negotiation and communication skills
• Experienced in procurement processes, PO creation, tendering processes and documentation
• Excellent analytical and problem-solving abilities
• Strong attention to detail
• Ability to work under pressure and meet tight deadlines
• Proficient in Microsoft Office and ERP or procurement software
• Knowledge of local laws and regulations related to procurement

If you are a self-starter with a passion for procurement and a desire to contribute to the success of a growing company, we want to hear from you.