Procurement Coordinator

Asia Peopleworks Inc.; Makati; On-site; PHP 334,800 - 558,000; Full time

Job summary

A leading logistics company in Metro Manila is looking for a qualified candidate for a procurement role. The ideal applicant should have a Bachelor's degree in business or engineering, with 2-3 years of experience in procurement and logistics. Key responsibilities include processing purchase orders, managing supplier relationships, and maintaining project documentation. The position demands excellent interpersonal and presentation skills, as well as a solid understanding of MS Office and ERP systems.

Qualifications

• 2-3 years of experience in procurement and logistics.
• Experience in handling importation is a plus.
• Experience in invoices and documentation management.

Responsibilities

• Process purchase orders for materials and labor.
• Monitor procurement activities and documentation.
• Manage actual costs vs. project estimates.
• Oversee shipping and receiving of project materials.
• Negotiate pricing and delivery terms with suppliers.

Skills

Engineering background

Interpersonal skills

Knowledge in MS Office

Knowledge in ERP systems

Vendor management

Presentation skills

Education

Bachelor’s degree in business or engineering

Job description

Job Requirements

• Bachelor’s degree in business and engineering
• Engineering and construction background
• Knowledge in MS Office Applications
• Knowledge in ERP system
• 2-3 years of experience in procurement and logistics, experience in handling importation is a plus
• Experience in vendor management, accreditation and evaluation
• Invoices and documentation management
• Excellent interpersonal skills.
• Excellent written, oral, and presentation skills

Responsibilities

• Processes purchase orders for materials and subcontracted labor.
• Monitors procurement activities, shipping, delivery, and documentation of all materials.
• Manages actual material costs vs. project estimates to protect profit margins.
• Tracks material deliveries and organizes all shipping documents efficiently.
• Supports estimators by providing updated and accurate material cost data for estimates and change orders.
• Coordinates with Project Manager (PM) and Accounting to ensure accurate invoicing and timely material procurement.
• Procures specialty tools as needed by management.
• Oversees shipping, tracking, and receiving of all project‑related materials.
• Assists PM in vendor and subcontractor coordination, including scheduling deliveries.
• Helps maintain project documents, ensuring compliance with established processes.
• Maintains good communication and relationships with customers, PM, Sales, and project teams.
• Updates project folders with notes, technical documents, and quotes.
• Builds strong working relationships with suppliers and key decision‑makers.
• Negotiates pricing and delivery terms with suppliers, vendors, and freight companies.
• Monitors supplier performance for quality and delivery reliability.
• Reviews market conditions and evaluates vendor opportunities and new products.
• Conducts sourcing to identify alternative vendors that can improve cost, quality, or lead time.