Payroll Associate | Bacolod

Ubiquity; Murcia; On-site; PHP 279,000 - 446,000; Full time

Job summary

Ubiquity in the Philippines is seeking a Payroll Associate to manage end-to-end payroll processing, consolidate timekeeping across departments, and track leaves. You will prepare 2316 and final pay for resignations and produce payroll reports for the Finance team.

You will handle government remittances (HDMF, PhilHealth, SSS) monthly, reconcile year-to-date income, liaise with BIR on year-end tax annualization, and create a user manual for employee use while identifying process improvements.

Qualifications

• 1–2 years experience in payroll processing, preferably in a BPO or Shared Services.
• Strong knowledge of manual tax calculations (overtime, night differential, etc.).
• Extensive experience with BIR annualization.
• Familiarity with HDMF, PhilHealth and SSS remittances and loans.
• Customer-first mindset and strong interdepartmental collaboration.
• Understanding of HR-Finance dependencies and process improvements.

Responsibilities

• End-to-end payroll processing.
• Consolidate Timekeeping Reports from different departments.
• Track employees' leaves.
• Prepare 2316 and Final Pay for resignations.
• Prepare payroll reports and journal entries for Finance.
• Investigate payroll queries and resolve disputes.
• Prepare a user manual for employee use.
• Process government remittances (HDMF, PhilHealth, SSS) monthly.
• Reconcile year-to-date income and prepare Alphalist reports for BIR.
• Handle in-depth manual tax computations (tax, OT, night diff, etc.).
• Support with BIR annualization and year-end tax documents.
• Attend to employee payroll inquiries and conduct payroll orientation.

Skills

Payroll processing

Timekeeping

Tax computation

BIR annualization

HR-Finance collaboration

Customer focus

Process improvement

Payroll software

Tools

Payroll software

Job description

At Ubiquity, we live and breathe our mantra: Head, Heart, Hustle. This isn’t just a philosophy—it’s the foundation of who we are and what we do. As aPayroll Associate, you’llembody this mantra every day, delivering exceptional service with expertise, empathy, and a drive to succeed.

What You’ll Do:

• In charge of end-to-end payroll processing.

• Consolidate Timekeeping Reports from different departments.

• In charge of tracking employees' leaves.

• Prepare 2316 and Final Pay computation for resigned employees.

• Prepare payroll reports, journal entries, funding requirements, and other needed reports that will be requested by the Finance team.

• Investigate and resolve payroll queries and accommodate payroll disputes ahead of time.

• Prepares a user manual for employee use.

• In charge in processing government statutory remittances such as HDMF, PhilHealth, and SSS Remittances and Loans every month.

• Reconciliate year to date income and prepare the Alphalist report to be submitted to BIR.

• With in-depth knowledge in manual computation of tax, overtime, night differential etc.

• Intensive experience in processing of BIR annualization.

• Prepared Alphalist and liaised with the BIR for submission of year-end tax annualization-related documents.

• Attend to inquiries of the employees regarding Payroll and benefits.

• Conduct payroll orientation for new hires.

• Understand the dependencies that exist within the HR and Finance department.

• Identify and propose solutions for process improvements.

• Assist with special projects, as requested.

What We’re Looking For:

• Has experience processing payroll for a BPO or Shared Services Company for 1-2 years.

• With in-depth knowledge of manual computation of tax, overtime, night differential, holiday premiums, and/ or time-based deductions, etc.

• Intensive experience in processing BIR annualization.

• Understand the dependencies that exist within the HR and Finance department.

• Must be updated with Payroll Regulations and Information of the country

• Must possess a “customer first” mindset

Why Join Us?

Head: Access to career development programs that help you grow professionally and personally.

Heart:Be part of a people-first culture that values your contributions and supports your aspirations.

Hustle: Thrive in a dynamic, fast-paced environment where your hard work and dedication are celebrated.

At Ubiquity, we’re more than a workplace—we’re a community that’s invested in your success. If you’re ready to make an impact and grow with us,