Payroll Associate

Ubiquity; Bacolod; On-site; PHP 223,000 - 357,000; Full time

Job summary

Ubiquity in the Philippines is hiring a Payroll Associate to manage end-to-end payroll processing, consolidate timekeeping, and track leaves with accuracy.

You will prepare 2316s and final pay for resignations, generate payroll reports and journal entries, and resolve payroll queries for a smooth, compliant process.

The role requires up-to-date knowledge of local payroll regulations, BIR annualization, contributions (HDMF, PhilHealth, SSS), and a customer-first mindset in a fast-paced team.

Qualifications

• Experience in payroll for BPO or Shared Services is desirable.
• In-depth knowledge of manual tax computations (overtime, night shift, premiums).
• Strong understanding of BIR annualization and government remittances.

Responsibilities

• In-charge of end-to-end payroll processing.
• Consolidate Timekeeping Reports from different departments.
• In-charge in tracking the leaves of employees.
• Prepares 2316 and Final Pay computation for resigned employees.
• Prepares payroll reports, journal entries, funding requirements and other reports requested by Finance.
• Investigate and resolve payroll queries and disputes.
• Prepares user manuals for employee use.
• In-charge in processing government statutory remittances (HDMF, PhilHealth, SSS).
• Reconciles year-to-date income and prepares Alpha listing for BIR submission.
• Deep knowledge of manual tax computations (overtime, night differential).
• Experience with BIR annualization.

Skills

Payroll processing

Timekeeping

Leave tracking

Tax computations

BIR annualization

Payroll reports

Alphalist preparation

Government remittances

Employee inquiries

Payroll orientation

Job description

At Ubiquity, we live and breathe our mantra: Head, Heart, Hustle. This isn't just a philosophy—it’s the foundation of who we are and what we do. As a Payroll Associate, you'll embody this mantra every day, delivering exceptional service with expertise, empathy, and a drive to succeed.

What You’ll Do:

• In-charge of end-to-end payroll processing.
• Consolidate Timekeeping Reports from different departments.
• In - charge in tracking the leaves of employees.
• Prepares 2316 and Final Pay computation for the resigned employees.
• Prepares payroll reports, journal entries, funding requirements and other needed reports that will be requested by the Finance team.
• Investigate and resolve payroll queries and accommodate payroll disputes ahead of time.
• Prepares user manual for employee use.
• In - charge in processing of Government statutory such as HDMF, Philhealth and SSS Remittances and Loans every month.
• Reconciliate year to date income and prepare the Alpha listing report to be submitted to BIR.
• With in depth knowledge in manual computation of tax, overtime, night differential etc.
• Intensive experience in processing of BIR annualization.
• Prepared Alphalist and liaised to the BIR for submission of Year Tax annualization related documents.
• Attend inquiries of the employees regarding Payroll and benefits.
• Conduct payroll orientation for new hires.
• Understand the dependencies that exist within the HR and Finance department.
• Identify and propose solutions for process improvements.
• Assist with special projects, as requested.

What We’re Looking For:

• Has an experience processing payroll for a BPO or Shared Services Company for 1-2 years.
• With in-depth knowledge in manual computation of tax, overtime, night differential, holiday premiums, and/ or time-based deductions etc.
• Intensive experience in processing of BIR annualization.
• Understand the dependencies that exist within the HR and Finance department.
• Must be updated with Payroll Regulations and Information of the country
• Must possess a "customer first" mindset

Why Join Us?

Head: Access to career development programs that help you grow professionally and personally.

Heart: Be part of a people-first culture that values your contributions and supports your aspirations.

Hustle: Thrive in a dynamic, fast-paced environment where your hard work and dedication are celebrated.