Payroll Specialist

Ubiquity; Cagayan de Oro; On-site; PHP 240,000 - 360,000; Full time

Job summary

Ubiquity in the Philippines is seeking a Payroll Specialist to manage end-to-end payroll, leaves tracking, and government remittances within a BPO/shared services environment.

You will ensure accuracy in tax computations (overtime, night differential, etc.), prepare 2316 and Final Pay for resignations, and handle payroll inquiries while supporting HR/Finance collaboration and process improvements.

Qualifications

• Experience processing payroll for a BPO or Shared Services company (1–2 years).
• In-depth knowledge of manual tax computation, overtime, night differential, holiday premiums, deductions.

Responsibilities

• End-to-end payroll processing.
• Consolidate Timekeeping Reports from departments.
• Track employee leaves.
• Prepare 2316 and Final Pay for resignations.
• Prepare payroll reports and journal entries requested by Finance.
• Investigate and resolve payroll queries and disputes.
• Prepare user manuals for employee use.
• Process government remittances (HDMF, Philhealth, SSS).
• Reconcile year-to-date income and prepare Alpha listing for BIR submission.
• Attend payroll inquiries and conduct new-hire orientation.
• Identify process improvements and assist special projects.

Skills

Payroll processing

BIR annualization

Timekeeping

Leaves tracking

Tax computation

Payroll queries handling

Tools

Payroll software

Excel

Job description

At Ubiquity, we live and breathe our mantra: Head, Heart, Hustle. This isn’t just a philosophy—it’s the foundation of who we are and what we do. As aPayroll Specialist, you’llembody this mantra every day, delivering exceptional service with expertise, empathy, and a drive to succeed.

What You’ll Do:

• In-charge of end-to-end payroll processing.
• Consolidate Timekeeping Reports from different departments.
• In - charge in tracking the leaves of employees.
• Prepares 2316 and Final Pay computation for the resigned employees.
• Prepares payroll reports, journal entries, funding requirements and other needed reports that will be requested by the Finance team.
• Investigate and resolve payroll queries and accommodate payroll disputes ahead of time.
• Prepares user manual for employee use.
• In – charge in processing of Government statutory such as HDMF, Philhealth and SSS Remittances and Loans every month.
• Reconciliate year to date income and prepare the Alpha listing report to be submitted to BIR.
• With in depth knowledge in manual computation of tax, overtime, night differential etc.
• Intensive experience in processing of BIR annualization.
• Prepared Alphalist and liaised to the BIR for submission of Year Tax annualization related documents.
• Attend inquiries of the employees regarding Payroll and benefits.
• Conduct payroll orientation for new hires.
• Understand the dependencies that exist within the HR and Finance department.
• Identify and propose solutions for process improvements.
• Assist with special projects, as requested.

What We’re Looking For:

• Has an experience processing payroll for a BPO or Shared Services Company for 1-2 years.
• With in-depth knowledge in manual computation of tax, overtime, night differential, holiday premiums, and/ or time-based deductions etc.
• Intensive experience in processing of BIR annualization.
• Understand the dependencies that exist within the HR and Finance department.
• Must be updated with Payroll Regulations and Information of the country
• Must possess a “customer first” mindset

Why Join Us?

Head:Access to career development programs that help you grow professionally and personally.

Heart:Be part of a people-first culture that values your contributions and supports your aspirations.

Hustle:Thrive in a dynamic, fast-paced environment where your hard work and dedication are celebrated.