Office Admin Coordinator

Cotecna Elite Philippines, Inc.; Cebu City; On-site; PHP 240,000 - 360,000; Full time

Job summary

Cotecna Elite Philippines, Inc. in Cebu City is seeking an experienced Admin Coordinator to join our team. This full-time role requires coordinating administrative tasks and supporting management and staff to ensure smooth operations.

You will manage schedules, files, correspondence, vendor relations, and onboarding activities while maintaining high standards of accuracy and discretion. We value independent work ethic, teamwork, and a proactive approach to process improvements.

Qualifications

• Proven experience in administrative or office management roles within a professional environment.
• Strong organisational and time management skills with the ability to prioritise multiple tasks.
• Excellent written and verbal English communication, with strong interpersonal skills.
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Attention to detail and high accuracy in administrative tasks.
• Ability to work independently while collaborating with a team.
• Flexibility to adapt to changing priorities and business needs.
• Discretion handling confidential information with integrity.
• Strong problem-solving and process-improvement mindset.
• Experience in customer service or client-facing roles is a plus.

Responsibilities

• Provide comprehensive administrative support to management and staff.
• Coordinate schedules, appointments and meeting logistics.
• Maintain and organize physical and digital files and records.
• Handle incoming/outgoing correspondence including emails and mail.
• Coordinate facilities, vendor management and maintenance requests.
• Prepare administrative documents, reports and presentations.
• Manage office supplies and ordering to ensure operations.
• Support recruitment/onboarding processes including interview coordination.
• Assist with event planning for meetings, trainings and corporate events.
• Maintain confidentiality of sensitive information and assist other departments as needed.

Job description

About the role

Cotecna Elite Philippines, Inc. is seeking an experienced Admin Coordinator to join our growing team in Cebu City, Cebu. This is a full-time position that plays a vital role in supporting the smooth operation of our administrative functions. As an Admin Coordinator, you will be the organisational backbone of our office, ensuring that all administrative processes run efficiently and that our team has the support they need to focus on their core responsibilities. This position is essential to maintaining the professional standards and operational excellence that Cotecna Elite Philippines is known for.

Key responsibilities

• Providing comprehensive administrative support to management and staff members across the organisation

• Managing office schedules, appointments and meeting arrangements, ensuring optimal coordination and time management

• Maintaining and organising office files, records and documentation in both physical and digital formats

• Handling incoming and outgoing correspondence, including email management and mail distribution

• Coordinating office facilities and services, including maintenance requests and vendor management

• Preparing and processing administrative documentation, reports and presentations

• Managing office supplies inventory and placing orders when necessary to ensure continuity of operations

• Supporting recruitment and onboarding processes, including scheduling interviews and preparing documentation

• Assisting with event coordination and planning for company meetings, training sessions and corporate events

• Maintaining confidentiality and discretion when handling sensitive company information

• Performing general office duties and providing assistance to other departments as needed

What we're looking for

• Proven experience working in an administrative or office management role, ideally within a professional corporate environment

• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively

• Excellent written and verbal communication abilities in English, with strong interpersonal skills

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and familiarity with office management software

• Attention to detail and commitment to maintaining high standards of accuracy in all administrative tasks

• Ability to work independently whilst being a collaborative team player in a supportive environment

• Flexibility and adaptability in responding to changing priorities and business needs

• Professional discretion and the ability to handle confidential information with integrity

• Strong problem-solving abilities and a proactive approach to identifying process improvements

• Preferably, experience in customer service or client-facing roles that demonstrates excellent customer relations skills

What we offer

At Cotecna Elite Philippines, Inc., we are committed to creating a workplace where our employees thrive both professionally and personally. We offer competitive remuneration packages commensurate with your experience and qualifications. Our workplace culture emphasises teamwork, professional development and mutual respect. We provide opportunities for career growth and skill development, ensuring that our team members can advance their careers within our organisation. We maintain a balanced work environment that values work-life harmony, and we encourage open communication and support from management. Additionally, we offer a range of employee benefits designed to enhance your overall wellbeing and satisfaction in the workplace.

About us

Cotecna Elite Philippines, Inc. is a dynamic and professional organisation committed to delivering excellence in our services and supporting our clients with integrity and expertise. Our company is built on core values of professionalism, reliability and continuous improvement. We take pride in maintaining high standards across all aspects of our operations, and we foster a collaborative workplace culture where teamwork and innovation are celebrated. As a growing organisation, we are dedicated to investing in our employees' development and creating an environment where talented individuals can achieve their career aspirations whilst contributing meaningfully to our success.