Admin Assistant and Accounts Payables Assistant

Jacqjim Marketing; Consolacion; On-site; PHP 279,000 - 469,000; Full time

Job summary

Jacqjim Marketing is seeking an experienced HR & Admin Assistant to join our Consolacion Cebu team. This full-time role provides essential office support, including admin management, payroll processing, and coordination with external accountants to ensure smooth operations.

You will manage employee records, assist with recruitment, and handle attendance and customer order processing. The ideal candidate has 2–3 years in a similar role and strong organizational and communication skills.

Qualifications

• 2–3 years of experience in an administrative role.
• Proficient with Google Sheets, Word, Excel, and email.
• Strong organizational and communication skills.

Responsibilities

• Maintain employee records and personnel files per policies and liaise with Manila HR.
• Support full recruitment cycle from posting ads to interviews and onboarding.
• Handle payroll processing and contributions (SSS/Philhealth/Pag-IBIG) and attendance.
• Perform general administrative tasks to support daily operations.
• Coordinate with external accountant for monthly documents.
• Process customer orders and monitor payments with team.

Skills

Organizational skills

Multitasking

Communication skills

Administrative experience

Tools

Google Sheets

Microsoft Word

Microsoft Excel

Email

Job description

About the role

Our company is seeking an experienced HR & Admin Assistant to join our growing team. This is a full-time role based in Consolacion Cebu. In this position, you will provide essential office support which includes any of the following: admin management; coordinating with external accountant; processing of payroll; processing customer orders and monitoring accounts receivables, among others, contributing to the overall success and smooth operation of the company.

Key responsibilities

• Maintaining employee records and personnel files in accordance with company policies and legal requirements and coordinating with HR department of the main office in Manila.
• Assisting with the full cycle of the recruitment process, from posting job ads to coordinating interviews and onboarding new hires
• Handling payroll and SSS / Philhealth / Pag-ibig contributions administration, monitoring attendance of employees.
• Performing administrative tasks as required to support the smooth operation of the business
• Coordinating with external accountant on monthly documents for submission
• Process customer orders together with team members and monitor customer payments

About you

• 2-3 years of experience in a similar administrative role.
• Strong organizational and multi-tasking skills, with the ability to prioritize and manage competing priorities
• Excellent communication and interpersonal skills, with the ability to interact effectively with employees at all levels
• Proficient in the use of Google Sheet, Microsoft Office Word & Excel, Email, and other relevant administrative tools.
• Attention to detail and a commitment to maintaining accurate records and data
• A proactive and adaptable approach to problem-solving and a keen interest in the HR field

About us

Our company is engaged in the distribution of hardware & electrical products. Our main office is located in Manila and we have several offices in key cities across the country.