Admin Assistant | Makati City

Private Advertiser; Philippines; On-site; PHP 201,000 - 312,000; Full time

Job summary

Private Advertiser in Makati City, Metro Manila, is seeking a dedicated Admin Assistant to support day-to-day operations in a full-time role. You will be the backbone of the office, handling schedules, correspondence, filing, and client onboarding with discretion.

The ideal candidate has a high school diploma, proven administrative experience, excellent organisational and communication skills, and proficiency in MS Office.

Qualifications

• High school diploma or equivalent; admin/business studies are advantageous.
• Proven experience as Administrative Assistant or in a similar administrative support role.
• Excellent organisational and time management skills with the ability to manage multiple priorities.
• Strong written and verbal communication in English; additional languages a plus.
• Proficiency in Microsoft Office applications and familiarity with office management software.

Responsibilities

• Managing and organising office schedules, appointments, and meetings for senior staff and clients
• Handling correspondence, emails, and telephone inquiries professionally and promptly
• Preparing and maintaining administrative documentation, records, and filing systems
• Coordinating office supplies and equipment procurement to ensure smooth operations
• Assisting with data entry, document formatting, and report preparation
• Scheduling and coordinating meetings, including arranging venues, refreshments, and materials as needed
• Supporting client onboarding processes and ensuring all necessary paperwork is completed accurately
• Maintaining confidentiality and handling sensitive information with discretion
• Liaising between departments and external stakeholders to facilitate communication and project coordination
• Performing general office duties including reception support and administrative problem-solving

Skills

Organisational skills

Time management

Communication

Microsoft Office

Attention to detail

Discretion

Teamwork

Problem solving

Flexibility

Education

High school diploma

Admin/Business qualification (adv)

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

About the role

We are seeking a dedicated and organised Admin Assistant to join our team in Makati City, Metro Manila. This is a full-time position that plays a crucial role in supporting the smooth day-to-day operations of our business. As an Admin Assistant, you will be the backbone of our office, ensuring that administrative tasks are executed efficiently and professionally. Your work will directly contribute to the productivity and success of our organisation and the clients we serve.

What you'll be doing

• Managing and organising office schedules, appointments, and meetings for senior staff and clients

• Handling correspondence, emails, and telephone inquiries professionally and promptly

• Preparing and maintaining administrative documentation, records, and filing systems

• Coordinating office supplies and equipment procurement to ensure smooth operations

• Assisting with data entry, document formatting, and report preparation

• Scheduling and coordinating meetings, including arranging venues, refreshments, and materials as needed

• Supporting client onboarding processes and ensuring all necessary paperwork is completed accurately

• Maintaining confidentiality and handling sensitive information with discretion

• Liaising between departments and external stakeholders to facilitate communication and project coordination

• Performing general office duties including reception support and administrative problem-solving

What we're looking for

• High school diploma or equivalent; additional qualifications in administration or business studies are advantageous

• Proven experience as an Administrative Assistant or in a similar administrative support role

• Exceptional organisational and time management skills with the ability to manage multiple priorities

• Strong written and verbal communication skills in English; proficiency in additional languages is a plus

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and familiarity with office management software

• Excellent attention to detail and accuracy in document preparation and data entry

• Professional demeanour with strong interpersonal skills and the ability to work collaboratively in a team environment

• Problem-solving mindset and proactive approach to identifying and addressing administrative challenges

• Discretion and ability to handle confidential information responsibly

• Flexibility and willingness to support varied administrative functions as required

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