Dynamic Office Admin & Operations Coordinator

Cotecna Elite Philippines, Inc.; Cebu City; On-site; PHP 240,000 - 360,000; Full time

Job summary

Cotecna Elite Philippines, Inc. in Cebu City is seeking an experienced Admin Coordinator to join our team. This full-time role requires coordinating administrative tasks and supporting management and staff to ensure smooth operations.

You will manage schedules, files, correspondence, vendor relations, and onboarding activities while maintaining high standards of accuracy and discretion. We value independent work ethic, teamwork, and a proactive approach to process improvements.

Qualifications

• Proven experience in administrative or office management roles within a professional environment.
• Strong organisational and time management skills with the ability to prioritise multiple tasks.
• Excellent written and verbal English communication, with strong interpersonal skills.
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Attention to detail and high accuracy in administrative tasks.
• Ability to work independently while collaborating with a team.
• Flexibility to adapt to changing priorities and business needs.
• Discretion handling confidential information with integrity.
• Strong problem-solving and process-improvement mindset.
• Experience in customer service or client-facing roles is a plus.

Responsibilities

• Provide comprehensive administrative support to management and staff.
• Coordinate schedules, appointments and meeting logistics.
• Maintain and organize physical and digital files and records.
• Handle incoming/outgoing correspondence including emails and mail.
• Coordinate facilities, vendor management and maintenance requests.
• Prepare administrative documents, reports and presentations.
• Manage office supplies and ordering to ensure operations.
• Support recruitment/onboarding processes including interview coordination.
• Assist with event planning for meetings, trainings and corporate events.
• Maintain confidentiality of sensitive information and assist other departments as needed.

Job description

Cotecna Elite Philippines, Inc. in Cebu City is seeking an experienced Admin Coordinator to join our team. This full-time role requires coordinating administrative tasks and supporting management and staff to ensure smooth operations.

You will manage schedules, files, correspondence, vendor relations, and onboarding activities while maintaining high standards of accuracy and discretion. We value independent work ethic, teamwork, and a proactive approach to process improvements.