Inventory Control Specialist (Ecomm)

Blk Cosmetics; Quezon City; On-site; PHP 260,000 - 360,000; Full time

Job summary

Blk Cosmetics in Quezon City is seeking an Inventory Control Specialist to monitor inventory across our e-commerce platforms and warehouse operations.

You will track stock movements, reconcile discrepancies, and coordinate with warehouse and ecommerce teams to ensure stock availability and accurate order fulfillment.

The role requires attention to detail, proficiency in Excel, and experience with warehouse management systems, with FIFO/FEFO practices to minimize shrinkage.

Qualifications

• Bachelor's degree in any field.
• 1–3 years in inventory control or warehouse operations.
• Experience in e-commerce and FMCG is a plus.
• Proficient in Excel and inventory systems.

Responsibilities

• Monitor daily inventory levels across e-commerce warehouse and platforms.
• Record and monitor stock movements: receiving, put-away, picking, packing, returns, transfers.
• Conduct physical counts and cycle counts to reconcile inventory.
• Coordinate with Warehouse Operations and E-commerce teams on stock availability.
• Prepare reports on aging, slow-moving, fast-moving, damaged, and out-of-stock items.
• Ensure proper storage, labeling, and safety in warehouse.
• Encode inventory transactions in WMS and other systems.
• Implement FIFO/FEFO inventory rotation.
• Assist audits with accurate inventory records and documents.
• Identify and help reduce shrinkage and stock variances.
• Coordinate with Finance for valuation and audit needs.

Skills

Inventory management

Excel

Analytical skills

Inventory systems

Data accuracy

Communication

Education

Bachelor's degree

Tools

WMS (Warehouse Management System)

Job description

Job Summary

The Inventory Control Specialist is responsible for monitoring, maintaining, and ensuring the accuracy of inventory records across the company's e-commerce platforms and warehouse operations. This role involves tracking stock movements, reconciling inventory discrepancies, monitoring product availability, and coordinating with relevant departments to ensure accurate inventory levels and efficient order fulfillment.

Key Responsibilities

• Monitor daily inventory levels within the e-commerce warehouse and ensure stock accuracy across inventory management systems and online sales platforms.

• Ensure accurate recording and monitoring of stock movements, including receiving, put-away, picking, packing, returns, transfers, and inventory adjustments.

• Conduct regular physical inventory counts, cycle counts, and stock reconciliations to identify and resolve discrepancies.

• Coordinate with Warehouse Operations and E-commerce teams regarding stock availability, replenishment, and inventory allocation.

• Monitor inventory movement and prepare reports on aging, slow-moving, fast-moving, damaged, and out-of-stock items.

• Ensure proper storage, labeling, organization, and handling of products in accordance with company standards and warehouse safety procedures.

• Ensure timely and accurate encoding of all inventory transactions in the Warehouse Management System (WMS) or other inventory platforms.

• Implement and monitor FIFO/FEFO inventory management practices to ensure proper stock rotation.

• Monitor inventory allocated for online orders, sales campaigns, and promotional activities to ensure sufficient stock availability.

• Support internal and external audits by providing accurate inventory records, supporting documents, and other required reports.

• Assist in investigating inventory discrepancies, stock losses, picking errors, and other warehouse-related inventory concerns.

• Recommend and implement improvements in inventory processes and controls to minimize shrinkage, stock variances, and overstocking.

• Coordinate with Finance and Audit teams regarding inventory valuation, reconciliation, and audit requirements.

Qualifications

• Bachelor's degree in any course.

• At least 1–3 years of experience in inventory control, warehouse operations, or inventory management.

• Experience in e-commerce warehouse operations, retail, beauty, or FMCG is an advantage.

• Familiarity with warehouse processes, including receiving, put-away, picking, packing, dispatch, and returns.

• Proficient in Microsoft Excel and inventory management systems or Warehouse Management Systems (WMS).

• Strong analytical, organizational, and problem-solving skills.

• High attention to detail and accuracy.

• Ability to work in a fast-paced e-commerce warehouse environment.

• Knowledge of FIFO/FEFO inventory management practices.

• Strong coordination and communication skills.